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Glenmede · 1 day ago

Fund Administration Officer- GIM (Assistant Treasurer)

Philadelphia, PA, US

Full-time

Hybrid

Senior Level

7+ years exp

Glenmede is a trusted partner for private wealth, endowment & foundation, and investment management clients. The Fund Administration Officer will assist the Director, Head of Fund Administration with day-to-day operational and administrative business matters, ensuring regulatory compliance and managing client inquiries.

ConsultingFinancial ServicesInsurance

Growth Opportunities

Responsibilities

Assist the Director of Fund Administration with the collection, analysis, and reporting of firm-level cashflows, including preparation and distribution of weekly, monthly, quarterly, and ad-hoc new business reporting for all GIM products

Independently handle certain complex to moderately complex client (internal and/or external clients) inquiries. Undertake research to respond to client requests, take needed action and keep all relevant parties informed, including escalation as needed. Assist with the documentation, project management, and logistical coordination for investment vehicle formations/closures (e.g. Mutual Funds, ETFs, CITs, SMAs)

Assist the Fund Treasurer with the administration and oversight of the GIM mutual fund and ETF complex. Duties include assisting with the launch of GIM’s initial ETFs (including existing GIM Mutual Fund to ETF conversions), preparation and coordination of Board meetings (including gathering materials and assisting with logistical planning and scheduling with external presenters), monitor and ensure adherence to compliance and regulatory requirements, serve as an escalation contact for internal business areas (e.g. Middle and Back-Office teams), and liaise with all 3rd party business partners (i.e. Broker/Dealers, Distributors, Custodian, Fund Counsel, Sub-Advisors…etc.). General willingness to assist with ad-hoc needs as they arise including if after traditional business hours

Support GIM President and Director of Fund Administration with ad-hoc projects. Assist in gathering metric data (e.g. performance, asset flows, wrapper availability) for GIM’s different investment strategies and firm-level assets under advisory. Serve as a point of contact in responding to inquiries from GIM Business Development Officers, RFP specialists, and senior leaders in the organization’s Finance, Accounting, Tax or other departments as needed. Participate in special projects and other assignments as required. If approved by Fund Board, serve as Assistant Treasurer for the GIM mutual fund/ETF complex (i.e. The Glenmede Fund, Inc.)

Represent GIM in department-specific and firm-wide initiatives to expand capabilities, create solutions to unmet business needs, improve client experience, or develop more efficient processes. Ability and willingness to contribute to the advancement of team, office, and business capabilities. Cover situations that arise when other team members are out of the office. Other duties as required by the position

Qualification

Financial services experienceRegulatory compliance knowledgeMutual Funds/ETFs expertiseMicrosoft Office proficiencyCPACFA certificationInterpersonal skillsOrganizational skillsProblem-solving skillsAttention to detailTeam-oriented demeanor

Required

Bachelor's degree minimum. Pursuit toward or attainment of advanced graduate degree in business or certifications such as CPA or CFA ideal

Minimum of seven - ten years of experience in financial services, with direct experience and working knowledge of current regulatory, reporting, and compliance standards for SEC registered investment vehicles such as Mutual Funds or ETFs and Department of Labor (DOL) ERISA qualified Collective Investment Trusts (CITs)

Preferred

Command of Microsoft Office (proficiency in macros and pivot tables would be helpful). Familiarity with electronic tools and systems such as FactSet, Morningstar, or Bloomberg would also be beneficial

Fulfill daily responsibilities, including document management, mutual fund/ETF administrator oversight, and exception-based reconciliation reviews and remediation

Accuracy and attention-to-detail is essential

Proven ability to interact with other professionals on a daily basis, including Senior Leadership. Excellent interpersonal and communication skills, including confidence with public speaking

High functioning individual with strong organizational, time management, and problem-solving skills; ability to multi-task and work well under pressure in time sensitive situations without sacrificing attention-to-detail or accuracy

An individual with a team-oriented demeanor, an effective collaborator, who can also be a self-starter and work independently. Someone who possesses an inquisitive nature and drive for continuous self-improvement including critical and analytical thinking

Full understanding of client privacy and confidentiality