Fort Worth ISD · 2 days ago
Administrative Assistant I - Maintenance
Fort Worth, TX
Full-time
Onsite
Entry Level
$32K/yr - $38K/yr
3+ years expFort Worth ISD is seeking an Administrative Assistant I for the Maintenance department to provide a full range of administrative and clerical support. The role involves processing and maintaining payroll for approximately 900 employees and assisting with various office functions such as record keeping and communication.
Education Management
Responsibilities
Assists with monitoring and processing time records including leave requests and reports; compiles information and submits to central office according to established procedures and deadlines
Assists with time records; calculates hours and extra duty hours for pay
Assists in preparing forms and maintaining records including personnel and payroll data
Assists with maintaining employee absence records and verifies/calculates effect of pay
Assists with ensuring time clock functionality and communicates with District personnel
Assists with preparation and instruction for payroll meetings
Maintains office files in a systematic and confidential manner
Compiles, maintains, and files all reports, records, and other documents as required; maintains departmental records according to established procedures
Compiles and generates reports, statistics, timelines, tables, graphs, correspondence, and presentations; prepares periodic reports regarding related departmental activities
Answers incoming calls from employees, community members, and others, and provides general information; takes reliable messages, and refers callers, as appropriate, to other staff or other District personnel
Discusses problems, questions, and department information with department and District staff, related to transportation, concerning time, attendance, and time clock usage
Assists with preparing and processing departmental payroll submissions in a timely manner
Acts as liaison for the department with regard to payroll issues in absence of administrative associate III
Sorts, distributes, delivers, and picks-up mail and other documents
Assists with archiving documentation and upkeep of storage room
All Fort Worth ISD employees must maintain a commitment to the District’s mission, vision, and strategic goals
Exhibits high professionalism, standards of conduct and work ethic
Demonstrates high quality customer service; builds rapport/relationship with the consumer
Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork. Responds and acts appropriately in confrontational situations
Performs all job-related duties as assigned and in accordance to the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required
Qualification
Required
Accredited High School diploma, GED, or Texas Certificate of High School Equivalency
3 years' office experience including 10-key and typing
Knowledge of office procedures and of spelling, grammar, punctuation, and arithmetic
Knowledge of records administration and maintenance techniques and procedures
Knowledge of inventory control principles and methods
Knowledge of using MUNIS software in a school administration environment
Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary
Skill in data entry with minimal errors
Skill at the intermediate level, working with Focus, Microsoft Office 365, especially Outlook, PowerPoint, Word, and Excel
Skill in performing mathematical calculations with accuracy
Skill in editing documents for correct grammar
Skill in actively looking for ways to help people
Skill in completing assignments accurately and with attention to detail
Skill in interpersonal relationships, including using tact, patience, and courtesy
Skill in keyboarding, 10-key numerical data entry, and file maintenance with minimal errors
Ability to accurately prepare and maintain records, files, and reports
Ability to maintain records of materials, supplies, time, and work performed
Ability to analyze, organize and prioritize work while meeting multiple deadlines
Ability to process and handle confidential information with discretion
Ability to review work for accuracy
Ability to use software to create spreadsheets, databases, and do word processing
Ability to organize and coordinate work, including maintaining attention to details and quality
Ability to communicate effectively, both oral and written forms
Ability to engage in self-evaluation with regard to performance and professional growth
Ability to establish and maintain cooperative working relationships with others contacted in the course of work
Company
Fort Worth ISD
Fort Worth ISD enjoys a diverse student population and strong community partnerships.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Karen Calvert Molinar
Superintendent
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