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Thalle Construction Company, Inc. · 1 day ago

Office Manager- Dam Project

Louisville, Kentucky, United States

Full-time

Onsite

New Grad, Entry Level

0+ years exp

Thalle Construction Company, Inc. is a heavy civil construction firm currently seeking an Office Manager to assist with a Dam Safety Modification project. The Office Manager will support project operations through administrative coordination, document control, and daily office management functions.

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Responsibilities

Provide administrative and operational support to the project management and field teams

Manage project document control, including filing, tracking, distribution, and maintenance of project records

Maintain electronic and physical filing systems in accordance with company and project requirements

Utilize SharePoint and other document management platforms to ensure accurate and timely access to project documentation

Support project scheduling and coordination activities as needed

Assist with data entry, tracking logs, and reporting for project activities

Coordinate office operations, supplies, and equipment to support daily project needs

Serve as a point of contact for internal communications and coordinate information flow between field, project, and corporate teams

Utilize communication tools such as Slack and Microsoft Outlook to support team collaboration

Maintain professionalism and confidentiality when handling sensitive project and personnel information

Assist with onboarding paperwork and coordination with corporate support departments as required

Perform additional administrative and project support tasks as assigned

Qualification

Document controlMicrosoft OfficeSharePointCommunication skillsOrganizational skills

Required

0–3 years of experience in administrative support, data entry, or office operations

Excellent verbal and written communication skills

High proficiency in Microsoft Office (Word, Excel, Outlook)

Strong organizational, planning, and time-management skills

Ability to prioritize tasks and manage multiple responsibilities

Attention to detail with a high degree of accuracy

Ability to work independently with minimal supervision

Professional demeanor with the ability to maintain confidentiality

Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards

Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards

Must be able to lift and carry up to 50 lbs

Must be able to talk, listen, and speak clearly on the telephone