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University of Illinois Urbana-Champaign · 1 day ago

Office Support Assistant - University of Illinois Extension

Havana, IL

Full-time

Onsite

New Grad, Entry Level

$39K/yr - $39K/yr

0+ years exp

The University of Illinois Extension is dedicated to improving the quality of life for individuals and communities in Illinois. The Office Support Assistant will support the Extension office by performing general office duties, assisting with fiscal responsibilities, and ensuring effective communication with clients and staff.

Higher Education

No H1B

Responsibilities

Serve as primary staff to open and close the unit offices

Serve as first point of contact for the office by answering telephone calls and assisting walk in clients

Assist in gathering, opening, and distributing mail to staff

Assist County Director, Unit Educators, and program support staff with clerical needs for programming as requested, such as preparing materials, making copies and assisting with room reservations

Maintain all county mailing and email lists

Assist volunteer groups with clerical needs as directed by staff

Report and transfer all fiscal expenditure/receipt documents as directed to Unit Office Support Specialist

Replenish funds in postage meter and manage postal systems

Solicit and handle donations including updating the database, preparing deposits, and generating receipts

Work with office staff on office supplies, educational supplies, and equipment ordering for the county offices

Additional fiscal duties as requested by the County Director and Unit Office Support Specialist

Other duties as assigned

Comply with Affirmative Action/Equal Opportunity policies/guidelines in all aspects of Extension work

Qualification

Microsoft Office SuiteClerical skillsOffice environment knowledgeListening skillsVerbal communicationWritten communicationTeam collaborationIndependent work

Required

High school diploma or equivalent

Any one or combination totaling six (6) months from the categories below:

College coursework in any curriculum as measured by the following conversion table or its proportional equivalent: 15 semester hours equals six (6) months

Work experience performing office/clerical activities, including use of computer systems

Clerical and office environment knowledge and skills

Capacity to communicate both verbally and written with a wide variety of people. Meet the public with a pleasant, composed and cordial manner, clearly and concisely

Skill in working independently, while positively contributing as part of a professional office team

Good listening skills

Computer expertise, including Microsoft Office Suite

Preferred

A valid driver's license is preferred

Benefits

Health

Dental

Vision

Life Insurance

Retirement Plan

Paid time Off

Tuition waivers for employees and dependents

Company

University of Illinois Urbana-Champaign

The University of Illinois Urbana-Champaign is dedicated to building upon its tradition of excellence in education, research, public engagement and economic development.

Founded in 1915

Champaign, IL, US

10001+ employees