Sacramento Behavioral Healthcare Hospital ยท 1 day ago
Health Information Management (HIM) Technician (Santa Rosa)
Santa Rosa, CA
Full-time
Onsite
Entry Level
$24.50/hr - $30.95/hr
1+ years expSacramento Behavioral Healthcare Hospital is an integral part of the Northern California mental health system of care. They are seeking a Health Information Management (HIM) Technician responsible for analyzing medical records for completeness and compliance, managing patient health records, and ensuring accurate documentation in accordance with regulatory guidelines.
Health CareHospitalMedicalMental Health
Responsibilities
Run daily AIS reports to validate and account for patient discharges, both Inpatient and Outpatient
Pull charts for review and analysis on a timely basis as required by policy and by regulation
Assemble and analyze discharged patient charts and review Inpatient and Outpatient records according to department standards
Responsible for managing patient health records
Identify chart deficiencies for missing details (i.e., Protected Health Information, signatures, dates, times, and details) and charting
Document deficiency findings using the deficiency tools in software and on corresponding audit forms
Enter deficiencies into AIS
When charts have been completed by the physician or midlevel, reanalyze the pt charts for accuracy and remove deficiencies from AIS accordingly
Create and maintain patient charts based on established department guidelines
Ensures medical records are assembled in standard order and are accurate and complete
Assist in retrieving charts for stakeholders for chart completion
Retrieve and re-file the patient's medical records, as needed
File loose filing daily into the proper charts. Prepare charts for patient discharge process
Creates or scans digital images of photos, forms or records to be included in the electronic medical record
Responds to requests for patient records, both within the facility and by external sources, retrieving them and transmitting them accurately, timely, and appropriately
Process all requests for medical records received by mail, fax, or phone according to State and Federal requirements
Ensure that the release of information is completed properly, timely, and valid
Collaborate with other departments to gather records needed to ensure timely and compliant billing
Assist in answering telephone and taking accurate messages
Pulling charts for physicians, nursing and other hospital personnel
Perform audits as requested
Assist in processing dictated and/or transcribed reports
Print reports as needed for timely inclusion into the patient's active medical record
Work with the physicians, midlevels, and other hospital personnel to answer questions regarding dictation or transcription
Ensures that errors by outsourced transcription company are corrected and sent to the document's author for review and signature
Qualification
Required
High school diploma or equivalent
Demonstrated knowledge of patient privacy and security, HIPAA, CMIA, and LPS relative to maintaining medical records required
Promote patient, physician, customer and employee satisfaction by personal example, treating all contacts with respect
Support and participate in activities that foster customer service
Communicate and follow the organizational chain of command for notification of patient care/service issues, when appropriate
Maintain a complete knowledge base of record completion requirements
Maintain consistent productivity and quality of work in a challenging, fast paced and rapidly changing environment
Closely adhere to set schedules and timecard procedures
Identify, resolve and escalate major issues and service failures that impede success
Maintain confidentiality of all patient demographic, medical, and financial information, ensuring proper handling and disposal of confidential documents and adherence to HIPAA
Comply with all applicable Federal, State, and local laws, regulations, and requirements as well as PH&S policies and procedures in all aspects of job performance
Attend and successfully completes general and department orientation, in-service programs and the annual key competencies and mandatory update requirements
Participate actively in department staff meetings
Demonstrate effective verbal and written communications
Communicate effectively in all interactions in a clear, concise, understandable manner
Actively seeks constructive feedback and remains open and receptive to it
Anticipate the information needs of others
Demonstrate competency by maintaining positive, constructive interpersonal relationships, and by understanding and practicing the principles of effective teamwork
Take responsibility to support team members in meeting project milestones and objectives
Perform challenging tasks efficiently and effectively
Show strong, meticulous attention to detail and excellent analytical skills
Demonstrate performance by adhering to established policies and procedure and exhibiting the defined characteristics associated with attendance and punctuality
Monitor work queues and perform problem resolution/corrective action where needed
Analyze medical records for completeness and compliance
Assign documentation deficiencies to the correct physician, nursing, or other hospital personnel
Process, scan and index medical records for accuracy, completeness and compliance into the correct paper or electronic medical record
Confirm authorizations for release of information for requests as necessary
Respond to business office requests for information and copies of specified documents
Use standard office equipment and access, input, and retrieve information from a computer
Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population
Frequent bending, squatting, kneeling, climbing with the use of a step stool and twisting
Lift and carry up to 20 pounds
Sit or stand for minimum periods of one hour at a time
Give and follow verbal and written instructions with attention to detail and accuracy
Perform complex mental functions and basic arithmetic functions; interpret complex laws, regulations, and policies; collect, interpret, and/or analyze complex data and information
Vision: see details of objects at close range
Coordinate multiple tasks simultaneously
Preferred
RHIT credential preferred
One year of experience working with medical records preferred
Coursework specific to regulations pertaining to proper administration of medical records preferred
Knowledge of medical terminology preferred
Benefits
Health Insurance
Vision Insurance
Dental Insurance
401k Retirement Plan
Healthcare Spending Account
Life Insurance (Supplemental Life, Term and Universal plans are also available)
Short and Long-Term Disability (with additional buy-in opportunities)
PTO Plan with Holiday Premium Pay
Discounted Cafeteria Meal Plan
Tuition Reimbursement
Company
Sacramento Behavioral Healthcare Hospital
Sacramento Behavioral Healthcare Hospital is a comprehensive mental health hospital offering inpatient services at various levels of care.
201-500 employees
H1B Sponsorship
Sacramento Behavioral Healthcare Hospital has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
Funding
Current Stage
Growth StageCompany data provided by crunchbase