Chautauqua Institution ยท 1 day ago
Administrative Assistant (Chautauqua School of Dance)/Seasonal Employment
Chautauqua, New York, United States
Full-time
Onsite
New Grad, Entry Level
$16/hr - $17/hrChautauqua Institution is a not-for-profit organization that provides a platform for dialogue on significant issues through various artistic and educational programs. They are seeking an Administrative Assistant to oversee the operations at the School of Dance, ensuring a welcoming environment and managing administrative tasks, vendor contracts, and communication with participants' families.
CommunitiesCreative AgencyEducationEventsNon ProfitPerforming ArtsTraining
Responsibilities
Create a safe, welcoming environment in which all program participants, staff members, and families can fully participate
Oversee administrative operation for the office at the School of Dance
Oversee creation and maintenance of supply inventory
Oversee the contracting of external vendors including collection of all necessary paperwork for payment
Responsible for student record retention and distributing pertinent information to program staff members
Answer incoming communication from participant families via phone and email
Supports the Director in maintaining accident/incident reports
Communicate clearly and in a timely fashion with a variety of stakeholders across multiple platforms, including phone, email, and in-person meetings
Work collaboratively with other program leaders to effectively utilize resources and solve problems
Work with Arts Marketing Specialist and Social Media and Content Manager to maintain social pages (assist with scheduling Instagram Takeovers, work in CANVA to design content and prep social calendars)
Qualification
Required
Create a safe, welcoming environment in which all program participants, staff members, and families can fully participate
Oversee administrative operation for the office at the School of Dance
Oversee creation and maintenance of supply inventory
Oversee the contracting of external vendors including collection of all necessary paperwork for payment
Responsible for student record retention and distributing pertinent information to program staff members
Answer incoming communication from participant families via phone and email
Supports the Director in maintaining accident/incident reports
Communicate clearly and in a timely fashion with a variety of stakeholders across multiple platforms, including phone, email, and in-person meetings
Work collaboratively with other program leaders to effectively utilize resources and solve problems
Work with Arts Marketing Specialist and Social Media and Content Manager to maintain social pages (assist with scheduling Instagram Takeovers, work in CANVA to design content and prep social calendars)
Benefits
Chautauqua gate pass, free of cost, which provides access to many of our programs at the Amphitheater.
$500 referral bonus (less taxes) for active employees referring a new candidate who is hired and remains employed for at least 90-days from the first physical date of work.
Company
Chautauqua Institution
Chautauqua Institution is a non-profit organization that renders performing arts, lectures, worship, events &recreational activity services.
Founded in 1874
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Amy Gardner, CFRE
Senior Vice President and Chief Advancement Officer
Deborah Sunya Moore
Senior Vice President, Chief Program Officer
Recent News
Buffalo Business First
2025-03-11
2025-02-15
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