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Blank Rome LLP · 1 day ago

Events Coordinator

NYC Metro Area

Full-time

Hybrid

Entry, Mid Level

$70K/yr - $80K/yr

2+ years exp

Blank Rome is an Am Law 100 firm providing comprehensive legal services. The Events Coordinator will play a crucial role in planning and executing internal and client events, ensuring high standards and exceptional customer service.

ConsultingLaw EnforcementLegalProfessional Services

Hiring Manager

Ashley Grace Velazquez

Responsibilities

Provide comprehensive support in planning and executing internal and client events across firm practices, ensuring seamless execution from initial requests through post-event reporting

Assume onsite event management responsibilities, catering to the diverse needs and requests in the New York office, while collaborating effectively with other offices/teams when necessary

Spearhead meticulous pre-event groundwork, encompassing venue selection, contract negotiations for offsite properties and vendors, and liaising with internal resources

Foster effective collaboration by serving as a key point of contact for internal units such as hospitality, facilities, and audio/visual teams

Implement stringent financial oversight, meticulously tracking and reporting expenditures, while ensuring events remain within budget

Efficiently manage administrative tasks intrinsic to event coordination, ensuring every detail is attended to

Craft and oversee event timelines, tactfully managing key milestones to keep all stakeholders and participants aligned for timely event deliverables

Maintain the department’s events calendar

Exhibit meticulous control over event materials and giveaways within our NYC office, ensuring an organized inventory

Cultivate a comprehensive database of event venues and vendors, nurturing relationships with industry counterparts to secure optimal arrangements

Collaborate with the firm's Continuing Legal Education (CLE) team to ensure appropriate accreditation where applicable

Contribute to post-event evaluations through the preparation of insightful reports and meticulous budget reconciliations

Perform other responsibilities as assigned, demonstrating flexibility and adaptability

Work additional hours as needed to fulfill job requirements

Qualification

Event planningBudget managementVendor negotiationMicrosoft SuiteDatabase managementProject planningCommunication skillsAttention to detailProblem solvingTeamwork

Required

2+ years of events experience

Bachelor's degree, preferably in English, Marketing, or Communications or a related field

Excellent written and verbal communication skills with the ability to develop positive working relationships (in-person and virtually)

Meticulous attention to detail and accuracy

Excellent project planning skills

Ability to handle multiple projects from various staff members while maintaining a high level of professionalism

Proven problem solving, critical thinking, and decision-making skills

Trustworthy and reliable, ensuring the firm's standards are upheld

Proficient in Microsoft Suite (Word, Excel, Outlook, Teams)

Proficient in database management, InterAction experience preferred

Proficient in web-based conference call/web-sharing applications

Benefits

Medical, dental, and vision insurance

Life, accident, and disability insurance plans

401(k) retirement benefits

Commuter benefits

Well-being programs

Company

Blank Rome LLP

Blank Rome is an Am Law 100 firm with 16 offices and 800 attorneys and principals who provide comprehensive legal and advocacy services to clients operating in the United States and around the world.

Founded in 1936

Philadelphia, Pennsylvania, USA

1001-5000 employees