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Akerman LLP · 1 day ago

Events Specialist

Miami, Florida, United States

Full-time

Hybrid

Mid Level

4+ years exp

Akerman LLP is one of the nation’s premier law firms, and they are seeking an Events Specialist. The role focuses on planning, organizing, and executing high-impact internal and external events that align with the firm's strategic objectives, collaborating with various teams to ensure seamless event delivery.

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Responsibilities

Coordinate complex firmwide events, including client networking events, CLE presentations, retreats, and social gatherings

Assist Senior Events Manager with contracts, event budgets, and research and evaluation of venues

Coordinate all event logistics including setup, catering, audiovisual requirements, decor, transportation, and staffing

Develop comprehensive event timelines, run-of-show documents, and detailed checklists to ensure flawless execution

Partner with attorneys and business development teams to define event objectives and desired outcomes

Provide proactive updates to stakeholders throughout the event lifecycle

Ensure all events comply with firm policies, risk management guidelines, and legal requirements

Conduct thorough post-event evaluations to measure success metrics and return on investment (ROI)

Gather and analyze attendee feedback to identify opportunities for enhancement

Document lessons learned and best practices for future events

Collaborate closely with the Senior Events Manager to implement and refine best practices

Provide guidance and mentorship to MCD team members on event planning processes as needed

Contribute to the development of departmental resources and training materials

Qualification

Event ManagementAdvanced OrganizationTechnical ProficiencyCommunication ExcellenceNegotiation ExpertiseTime ManagementDetail OrientationStrategic Problem-SolvingRelationship Building

Required

Bachelor's degree required, degree in Event Management, Marketing, Hospitality, or related field a plus

Minimum of 4+ years of progressive experience in event planning within a professional services environment

Proven track record of successfully managing high-profile, multi-faceted events

Strong written and verbal communication skills for coordinating with attorneys, clients, vendors, and promoting events effectively

Exceptional ability to manage multiple concurrent events, budgets, schedules, and complex logistics

Meticulous attention to detail ensuring flawless execution from contracts to catering

Ability to anticipate challenges and respond quickly under pressure to manage last-minute changes

Strong interpersonal skills for fostering productive relationships with internal teams and external vendors through empathy, patience, and collaboration

Expert-level familiarity with CRM tools (InterAction), webinar platforms, and specialized event management software

Skilled negotiator capable of securing favorable vendor terms and managing costs efficiently

Superior ability to manage competing priorities and tight deadlines while maintaining quality standards