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Madison County Commission · 3 months ago

Records Clerk II (Sheriff)

Huntsville, AL

Full-time

Onsite

New Grad, Entry Level

Madison County Commission is seeking a Records Clerk II to maintain logs of radio traffic and computer inquiries while conducting warrant checks and maintaining jail sheets. The role involves processing and maintaining records for subjects that are arrested and ensuring accurate data entry into various computer systems.

Government Administration

Responsibilities

Obtains vehicle registration and driver's license information. Inquiries on subjects for wanted persons

Checks weapons, articles, vehicles, etc. as possibly being stolen

Obtains phone numbers, addresses and maintains a written log of all radio and computer transactions

Check subjects for warrants (in computer, in -house files or with other agencies) when they are booked into the jail and before being released

May also check in-house files for warrants on subjects for other agencies

Obtains information from subject's files for deputies, investigators, and other agencies

Processes and maintains all paperwork on subjects that are arrested

Properly codes subject's information, creates and maintains those files

Seals file when a subject is granted youthful offender status by court order

Maintains records of all convicted sexual offenders, obtaining fingerprints and photos for community notifications. Registers all individuals of felony crimes

Enters stolen articles, weapons, vehicles, and wanted persons in National Crime Information Center computer

Submits requests and responds to law enforcement agencies to verify information on stolen property or wanted persons

Sends teletypes to one or more agencies requesting assistance in locating persons or property

Enters subject's information into RMS computer, coding each arrest properly. Maintains written log on all computer transactions

Performs local background checks on subjects for employers, other law enforcement agencies, security clearances and when a subject applies for or renews a pistol permit

Must process and maintain all paperwork on subjects that are arrested

This consists of coding each individual's paperwork and creating files. Information on each subject must be entered and coded correctly into the computer

Printing of subject's paperwork for file is done after each arrest

Maintains subject's files; Obtains information from subject's files for deputies, investigators and other agencies. All information received on a subject must be coded and filed. Must also keep records of all individuals convicted of felony crimes

Make nationwide computer entries of stolen articles, weapons, vehicles, wanted persons etc. Submits requests and responses to other law enforcement agencies to verify information on stolen property or wanted persons. Sends teletypes (messages) to one or more agencies requesting assistance in locating persons or property wanted by Madison County Sheriff's Office

Qualification

NCIC operationsRecord maintenanceComputer operationsCommunication skillsTypingFilingRadio operationStress managementTeam collaborationAttention to detail

Required

Graduation from a high school or GED

Knowledge of telephone, typing, filing and computer operations

Ability to effectively communicate with the public in person and by phone and with deputies using coded language

Must be able to operate a radio, understand and convey messages as needed

Must speak clearly and concisely

Ability to cope with a highly stressful environment and maintain sound judgment

Must be able to lift up to 50 pounds from time to time

Required to receive certification in N.C.I.C

Must be able to pass a drug screen and criminal background check

Must be available to work nights, weekends, and Holidays

Benefits

Healthcare Insurance : Blue Cross of Alabama is administered through the Local Government Health Insurance Plan (LGHIP).

Dental Coverage : Dental coverage is included with LGHIP through Blue Cross and Blue Shield of Alabama.

Life Insurance: Madison County provides $25,000 in life, $25,000 in accidental death and dismemberment and $25,000 line of duty insurance to eligible employees in certified positions.

Employee Retirement Plans : Employees are required to participate in the Employees Retirement System, which is a Defined Benefit Plan administered through the Retirement Systems of Alabama (RSA).

Employee Clinic: Madison County employees and dependents over age 12 may use the Employee Health Clinic for the low co-pay of $15.00 per visit.

Voluntary Plans Are Also Available

Holidays, Annual Leave and Sick Leave: Minimum of 10 holidays per calendar year