Artemis Lifestyles · 2 days ago
Part-Time Administrative Assistant
Ocoee,FL,US
Full-time, Part-time
Onsite
Entry Level
1+ years expArtemis Lifestyles is seeking a detail-oriented On-Site Administrative Assistant to support the Licensed Community Association Manager and community members. This role involves communication, record-keeping, and vendor coordination to ensure smooth operations within the community association.
Management ConsultingProfessional ServicesProject Management
Responsibilities
Answer incoming calls, assist callers, and forward messages to LCAM, board members, or maintenance staff as necessary
Greet and assist guests in the management office, ensuring a positive experience
Provide support to legal counsel and real estate agents as instructed by the LCAM
Prepare and dispatch work orders based on service requests, and maintain the computerized work order system
Type and manage violation letters, organize unit owner files, and handle correspondence
Maintain records for the gate entry system, serving as the system administrator
Coordinate application processes for new residents, provide welcome packages, and assist in new owner orientation
Attend Board of Directors meetings as required, take minutes, and submit for review by the LCAM
Prepare notices for meetings under LCAM supervision and coordinate mass mailings for the Association
Order office supplies, process incoming mail, and manage invoices with LCAM approval
Maintain up-to-date emergency contact information and update the Association’s Information Sheet
Provide change of address information for residents
Coordinate with vendors, contractors, and other service providers as authorized by the Board and LCAM
Qualification
Required
Proficient in MS Office Suite and comfortable working with computerized systems
Ability to work independently
Excellent organizational and multitasking abilities
Strong communication skills, both written and verbal
Ability to maintain confidentiality and handle sensitive information
High School/GED or equivalent
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times
Preferred
Previous experience in administrative roles or property management is preferred
1 year in property management experience or office administration experience (preferred)
Company
Artemis Lifestyles
Artemis Lifestyles is a community management company that specializes in onsite, portfolio, lifestyle management and consulting services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
David Burman
Joint CEO
Company data provided by crunchbase