Ultimate Staffing ยท 1 day ago
Order Desk Admin
San Jose, CA
Full-time
Onsite
New Grad, Entry Level
$25/hr - $25/hrUltimate Staffing is actively seeking a highly organized and self-directed Order Desk Administrative Assistant to support their client's operations and administrative functions in California. This role is critical in ensuring smooth order processing, interdepartmental coordination, and administrative continuity.
EmploymentHuman ResourcesManufacturingStaffing Agency
Hiring Manager
David Esser
Responsibilities
Process and move orders from Sales to Completions within the ERP system
Match Purchase Orders (POs) to Sales Orders (SOs) and take appropriate action when discrepancies arise
Collaborate across departments (Sales, AR, Customer Support, Operations) to ensure timely product delivery
Provide internal customer support and assist with distributor-related inquiries (semiconductor packaging and resale)
Follow established processes with a high level of accuracy and attention to detail
Cross-train with other admins to ensure order desk coverage
Handle confidential tasks involving HR, Finance, and Operations with discretion and professionalism
Maintain and update company calendars, oversee PTO and time-off requests, and support ISO certification processes
Process AP invoices, manage check runs, and maintain process documentation
Draft and edit internal communications with strong grammar and clarity
Support company events and assist with ongoing development initiatives
Qualification
Required
Experience with ERP systems (AccountMate preferred, but any ERP is acceptable)
Proficiency in Microsoft Office Suite and Adobe Acrobat (including creating fillable forms)
Strong written and verbal communication skills
Ability to work independently and adapt to varying tasks
High level of confidentiality, consistency, and collaboration
Comfortable working onsite full-time
Preferred
Prior experience in a manufacturing or distribution environment
Familiarity with ISO certification processes
Experience supporting executive-level staff or acting as a departmental liaison
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
Founded in 1994
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase