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SpaceX · 1 day ago

Office Manager

Washington, DC

Full-time

Onsite

Mid, Senior Level

$75K/yr - $115K/yr

5+ years exp

SpaceX is a company focused on developing technologies for human exploration of Mars. They are seeking an Office Manager to support day-to-day operations, enhance employee and visitor experiences, and drive efficiencies across the site.

Advanced MaterialsAerospaceManufacturingNational SecuritySpace Travel

Growth Opportunities

No H1B

U.S. Citizen Only

Responsibilities

Act as the first point of contact for guests, clients, and vendors visiting SpaceX

Provide exceptional service to internal and external customers via phone, email, chat applications, and face-to-face

Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments

Assist with coordination/scheduling of meetings with site teams as requested by other SpaceX departments and locations

Assist with organizing, preparing, and hosting meetings. Responsibilities may include preparing meeting content, coordinating food and beverage, furniture re-arranging and audio-visual needs

Perform company sensitive and complex administrative duties involving Excel, Word and PowerPoint including typing letters, creating/updating spreadsheets, filing, and compiling presentations

Manage and maintain momentum on high-priority projects, including but not limited to, staffing and resource planning, facility improvements and relocation, onboarding new team members, space planning, and strategy development for efficiencies among teams

Exhibit a strong attention to detail, ability to adapt to daily schedules and routines, and a focus on efficiency without sacrificing quality

Coordinate with facilities infrastructure, food services and other support organizations to help manage ongoing improvements and fixes and ensure facilities remain in good operating condition (cleanliness/organization)

Work with various teams on administrative duties such as supply orders and submitting PO’s, shipping needs, managing budgets, maintaining and updating internal tracking processes, specialty employee gift coordination and distribution

Run various errands as required to support site readiness and excellence

Process daily mail and package retrieval/distribution and outbound shipments

Plan and execute social events, team-building activities, and culture events throughout the year

Offer Ad hoc IT support and troubleshooting

Other duties as assigned

Qualification

Microsoft OfficeOffice ManagementAttention to DetailCommunication SkillsProactive AttitudeMulti-taskingIT Support

Required

High school diploma

5+ years of work experience

Experience with Microsoft Windows and Microsoft Office, including Word, Excel, PowerPoint, and Outlook

This position is based in Washington, DC and requires being onsite - remote work not considered

Must be able to work extended hours and weekends as needed

Willing to travel (up to 10%)

Ability and willingness to occasionally stand in a static position for extended periods

Ability to lift 25 lbs unassisted

Preferred

8+ years of experience supporting an office

Positive 'can-do' attitude with willingness to participate at all levels of the business

Strong work ethic, proactive, self-motivated with ability to hit the ground running

High attention to detail & sound judgment

Ability to multi-task, change direction quickly, and thrive in a fast-paced, often high-pressure atmosphere while working with minimum supervision

Ability to take direction from multiple staff members, prioritize workload, and be willing to do light cleaning and run various errands

Ability to handle difficult situations and people

Excellent computer skills - proficiency in all Microsoft applications, especially Word and Outlook, Power Point, and Excel, including ability to maintain spreadsheets, contacts, distribution lists, etc

Excellent verbal and written communication skills