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State of Oklahoma · 3 weeks ago

Financial Operations Coordinator

Oklahoma County

Full-time

Onsite

Entry, Mid Level

$40K/yr - $50K/yr

2+ years exp

The State of Oklahoma's Office of the State Treasurer is seeking a detail-oriented Financial Operations Coordinator to support the Debt Management Division. This role involves providing administrative, clerical, and operational assistance related to debt issuance and managing a significant debt portfolio.

CommunitiesConsultingGovernmentHealth CareNon Profit

Comp. & Benefits

No H1B

Responsibilities

Maintain contact lists for boards, organizations, service providers, and state agency partners

Maintain organized files of source documents, including meeting materials, bond records, invoices, and bond transaction files

Assist with meeting preparation for the Council of Bond Oversight and OCIA Board, including scheduling in compliance with the Open Meetings Act, confirming quorum, and assembling electronic and hard-copy meeting packets

Serve as clerk for the Council of Bond Oversight and OCIA Board meetings, including calling roll, recording votes, and drafting minutes for review

Monitor and update website content on a monthly and as-needed basis

Assist with compilation of various annual reports produced by the Division

Perform other duties as assigned, including clerical tasks such as data entry, form-letter drafting, and assistance with travel claims

Provide administrative support for the Council of Bond Oversight, including preparation of approval letters, tracking approval conditions, and monitoring of bond issuance timelines

Assist with invoicing for bond issues pursuant to the Council’s Administrative Rules, including drafting, distribution, and record retention

Provide administrative support for special projects within the Debt Management Division, including continuing education and training initiatives

Update monthly and annual reports related to bond and LCFF projects for stakeholders

Manage purchase orders and invoices related to project construction funds for bond issues

Entry of accounts payable and accounts receivable data for OCIA bond issues and LCFF projects, for further reconciliation

Qualification

Microsoft ExcelFinancial recordkeepingAdministrative supportAnalytical thinkingDocument managementMultitaskingCommunication skillsAttention to detailTeam collaboration

Required

Completion of a bachelor's degree in accounting, business, finance, or another field closely related to the specifics of the position

2+ years of related experience preferred but not required

Knowledge of standard office practices and procedures, including records management, document formatting, and data organization

Knowledge of standard administrative, bookkeeping, and financial recordkeeping practices

Knowledge of Microsoft Office applications, particularly Excel, and general office technologies

Skills in managing complex administrative workflows, multitasking, and maintaining organized systems for documents, schedules, and records

Skills in communicating professionally with staff, agency partners, and external service providers

Skills in preparing accurate, well written materials, including minutes, letters, spreadsheets, etc

Skills in applying analytical thinking to identify irregularities, research issues, and support resolution

Ability to maintain exceptional attention to detail while managing multiple priorities and deadlines

Ability to exercise sound judgment, discretion, and critical thinking when handling sensitive information

Ability to anticipate needs, take initiative, and support executive-level work with minimal supervision

Ability to work collaboratively across teams and maintain strong working relationships

All applicants must be legally authorized to work in the United States

Preferred

2+ years of related experience preferred but not required

Additional consideration will be given to applicants who have completed relevant degrees and have demonstrated expertise in this or a directly relatable career field

Benefits

A comprehensive Benefits Package with a generous monthly benefit allowance between $150 and $1,700 to offset the cost of insurance premiums for employees and their eligible dependents

A retirement savings plan

11 paid holidays

Longevity payments

Employees earn 15 days of vacation and 15 days of sick leave in the first year of employment.