Capps Plumbing and Sewer, Inc. ยท 1 day ago
TJJD - Administrative Assistant II - (BWD) - 55238
Texas-BrownwoodWork Locations
Full-time
Onsite
Mid LevelCapps Plumbing and Sewer, Inc. is part of the Texas Juvenile Justice Department, which is seeking an Administrative Assistant II. The role involves providing administrative support, maintaining records, and facilitating communication within the agency and with the public.
CommercialCustomer ServiceProperty ManagementResidential
No H1B
Responsibilities
Prepares and disseminates information concerning agency programs, services, and procedures
Prepares, edits, and distributes correspondence, documents, forms, reports, publications, brochures, and studies
Performs general office duties such as processing incoming/outgoing mail; maintaining and ordering supplies and assisting with general human resources work
Maintains and retrieves files; and conducts data searches to retrieve data
Enters and maintains data in and retrieves data from databases
Maintains various tracking and records management systems
Coordinates travel arrangements and reservations and prepares and processes travel documents
Responds to inquiries and requests for information/records; and provides general interpretation of rules, regulations, policies, and procedures
Assists with answering and routing incoming phone calls, taking messages, and greeting and directing visitors to the appropriate staff
Assists others in completing forms
Assists in compiling and entering data for spreadsheets, charts, graphs, databases, summaries, or reports
Assists in scheduling and providing support for meetings, conferences, seminars, and interviews
Assists in the planning and execution of agency programs
May interact with others in coordinating activities
May assist in conducting the semi-annual inventory of fixed assets
May train others
Reports any presence or perception of racial, ethnic, and gender disparities
Performs a variety of related duties not listed, to be determined and assigned as needed
Performs all duties in compliance with agency safety policies and procedures:
Reports safety hazards and corrects hazards when possible
Completes required documentation in the event of an accident/injury within requested time frames
Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies
Qualification
Required
Experience in administrative support, secretarial, clerical, or general office work in a field relevant to the assignment
Acceptable results from mandatory pre-employment drug test
Finger printing and criminal records check
Knowledge of Business English, spelling, and punctuation
Knowledge of office practices and administrative procedures
Knowledge of records management rules, regulations, policies, procedures, and techniques
Knowledge of agency policies and procedures
Skill in the use of a personal computer, applicable software, and other standard office equipment
Skill in office organization
Skill in answering phones and greeting visitors
Skill in public and human relations
Ability to develop special administrative analysis/summaries from staff reports and recommendations for review by a supervisor
Ability to prepare routine/special correspondence, reports, studies, forms, and documents
Ability to perform data entry functions
Ability to implement administrative procedures
Ability to interpret rules, regulations, policies, and procedures
Ability to understand and follow complex written and oral instructions
Ability to establish and maintain strict confidentiality of sensitive information
Ability to communicate effectively, both orally and in writing
Ability to work effectively under pressure and in stressful conditions
Ability to type with appropriate speed and accuracy for assignments
Ability to prepare and maintain accurate records, files, and reports
Ability to organize a professional work environment
Ability to prioritize and manage multiple tasks; plan, organize, and coordinate work assignments; and meet deadlines
Ability to be flexible and adapt to various situations
Ability to establish and maintain effective working relationships with others
Ability to train others
Ability to work more than 40 hours per work week and travel occasionally
Benefits
Retirement plan
Paid group health & life insurance for employee
Paid holidays
Paid vacation leave
Paid sick leave
Longevity pay
Educational assistance program
Employee assistance program
Dental
Vision
Optional Life Insurance
Voluntary AD&D Insurance
Dependent Health & Life insurance
Health & Dependent care flexible spending accounts
Hazardous duty pay
Career ladder advancements
Free meals while on duty
Company
Capps Plumbing and Sewer, Inc.
Capps Plumbing and Sewer is a family-owned and operated plumbing business serving Chicago's north and northwest suburbs for 30 years.
Founded in 1996
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Joe Capps
Owner and Co-Founder
Recent News
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