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Howard Hughes Medical Institute (HHMI) · 2 days ago

Administrative Assistant II (Remote) - Corbett-Helaire Lab

United States

Full-time

Remote

Mid Level

$53K/yr - $87K/yr

4+ years exp

Howard Hughes Medical Institute (HHMI) is seeking an Administrative Assistant II for the Corbett-Helaire Lab at Harvard T.H. Chan School of Public Health. The role involves managing administrative workflows, coordinating schedules, and ensuring smooth lab operations to support research in viral immunology and vaccine development.

BiotechnologyClinical TrialsHealth CareMedicalMedical Device

Growth Opportunities

No H1B

Responsibilities

Manage a high-volume inbox and track daily administrative tasks

Coordinate calendars and schedule meetings with internal and external collaborators

Handle document preparation, organization, and transfer

Maintain well-organized spreadsheets and administrative records

Respond to general lab inquiries from PhD students and research staff

Coordinate travel arrangements and process reimbursements while navigating HHMI and Harvard systems

Assist with administrative support for conferences and events as needed

Adapt to shifting priorities and workload peaks, particularly during travel-heavy periods

Independently manage routine responsibilities, escalating issues only when necessary

Qualification

Microsoft WordMicrosoft ExcelMicrosoft PowerPointOrganizational skillsCommunication skillsProactive mindsetService-oriented mindsetJudgmentDiscretionAttention to detailAdaptability

Required

An Associate degree or an equivalent combination of education and related work experience

Four or more years of increasingly responsible administrative experience

Exceptional organizational skills and strong attention to detail

Ability to thrive in a fast-paced, high-volume scientific environment

Proficiency in Microsoft word, Excel and PowerPoint, including creating clear visuals and presentations

Comfort using structured, visual organization systems (e.g., color-coded spreadsheets, calendars, and tracking tools)

Strong written and verbal communication skills

A proactive, service-oriented mindset with the ability to anticipate needs

Sound judgment, discretion, and the ability to balance multiple stakeholders

Willingness to learn new tools and systems

Preferred

Experience in a research or academic environment is preferred

Experience using AI tools for graphics or presentations is a plus

Benefits

Competitive pay

Exceptional health benefits

Retirement plans

Time off

A range of recognition and wellness programs

Company

Howard Hughes Medical Institute (HHMI)

Glassdoor4.5

Founded in 1953, HHMI invests in scientists at all career stages who make discoveries that advance human health and our fundamental understanding of biology.

Founded in 1953

Chevy Chase, Maryland, USA

1001-5000 employees