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Mosaic Biosciences · 2 days ago

Executive Partner & Office Operations Lead

Boulder, CO

Full-time

Onsite

Mid, Senior Level

$70K/yr - $90K/yr

5+ years exp

Mosaic Biosciences is seeking a highly organized, solutions-oriented Executive Partner & Office Operations Lead to provide dedicated support to the CEO and Executive Leadership Team and ensure the smooth operation of their office. This role blends executive support with operational oversight, creating a well-coordinated environment and a welcoming space for employees, visitors, and clients alike.

BiotechnologyMedicalTherapeutics

Responsibilities

Serve as a trusted partner to the CEO and Executive Leadership Team, managing calendars, scheduling high-priority meetings, and supporting execution of leadership initiatives

Act as a professional point of contact for internal and external stakeholders, representing leadership with discretion

Support leadership meetings with agenda prep, notes, and follow-up on action items

Assist in drafting executive communications, presentations, and company-wide updates

Anticipate executive needs, streamline workflows, and maintain smooth daily operations

Handle confidential information with the utmost professionalism

Maintain a welcoming, professional environment at the front desk, serving as the first point of contact for employees, clients, and visitors

Oversee daily office operations, including supply procurement and weekly lunch coordination

Manage facilities and building services, including maintenance schedules, cleaning, and conference room readiness

Coordinate deliveries, shipments, and logistics to ensure smooth internal and external operations

Assist with lab operations, including restocking and tracking consumables, managing glassware, coordinating deliveries and waste pickups, and supporting equipment moves and installations

Provide backup support for receipt management, ProcureDesk operations, and buyer delegation approvals to ensure continuity in procurement processes

Plan and coordinate internal and external meetings, client visits, candidate interviews, board meetings, and special events with precision and attention to detail

Lead Mosaic’s Party Planning Committee (PPC), managing the budget and tracking time and funds

Plan, organize, and execute all PPC events, including the annual holiday party and team-building activities, creating engaging and memorable experiences for employees

Qualification

Executive administrative supportOffice operations managementMicrosoft Office SuiteCalendar managementWritten communicationVerbal communicationDiscretionProactive mindsetProblem-solving skillsDetail-orientedIntegrityCollaborative mindsetAdaptable mindset

Required

5+ years of experience providing executive administrative support and managing office operations in a professional setting, ideally within a scientific environment

Demonstrated ability to manage multiple priorities, anticipate needs, and deliver exceptional results under tight deadlines

Strong written and verbal communication skills, with the ability to represent executives professionally to internal and external stakeholders

Highly organized, detail-oriented, and solution-focused

Discretion and integrity in handling confidential information

Proficiency in Microsoft Office Suite, calendar management tools, and collaborative communication platforms