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St. Charles County Government · 3 days ago

SR. CLERICAL SUPERVISOR / RECORDER OF DEEDS

St Charles, MO

Full-time

Onsite

Mid, Senior Level

3+ years exp

St. Charles County Government is seeking a Sr. Clerical Supervisor / Recorder of Deeds to supervise staff and support administrative activities while ensuring compliance with state law. The role involves overseeing customer service functions, managing clerical staff, maintaining payroll information, and assisting with daily operational activities.

Government Administration

Responsibilities

Supports and assists management team members on a daily basis to accomplish administrative objectives and responsibilities

Supervises clerical staff to ensure policies and procedures are met, including verification of staff

Provides training and performance evaluations for assigned clerical staff

Maintains payroll information for subordinates

Schedules subordinate activities. Ensures work flow of unit. Assists with daily reconciliation and bank deposits

Resolves problems and researches any discrepancies in the daily balance. Ensures the timeliness and accuracy of recording documents

Answers subordinate questions. Interprets statutes and department procedures to ensure the accuracy of indexing, ability to record documents, issuance of marriage licenses, etc

Intercedes with difficult customer relations

Reviews and verifies daily reports for unit

Maintains knowledge of state statutes and office procedures for all functional units, acts as back-up to the Assistant Recorder

Works on the floor to assist with the day to day unit activities, and to ensure that operational activities, projects and objectives are completed in a timely manner

Assists with equipment, software or computer problems

Assists Recorder and Assistant Recorder with subordinate personnel issues and with revising department procedures

Performs the duties of subordinate team members as needed

Decides when to call for service on office equipment as needed

Performs other duties as assigned

Qualification

Lead worker experienceState statutesClerical experienceCustomer service skillsSupervisory skills

Required

General/technical high school diploma or GED equivalent

3-5 years of experience

Two years vocational or other training in the secretarial or clerical field, plus a minimum of three years responsible clerical experience and experience with the public

Employment is contingent on successfully passing a full criminal background check