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University of Miami · 1 day ago

Contract Specialist - Hybrid

Hialeah, FL

Full-time, Contract

Hybrid

Entry, Mid Level

1+ years exp

The University of Miami is a leading academic medical center providing patient care and medical education. They are seeking a Contract Specialist to assist in the preparation and administration of contract proposals, ensuring compliance and evaluating contractual obligations.

Higher Education

Responsibilities

Assists in the preparation of contractual provisions and the administration of contract proposals

Helps senior contract specialists to prepare bids and negotiate specifications with suppliers, partners or customers

Participates in the development and fulfillment of contract requirements in the purchase or sale/delivery of equipment, materials, products or services

Evaluates contract compliance and advises others on contractual rights and obligations

Requests or approves amendments to contract terms or contract extensions

Reviews new and/or continuing contract and service agreements to ensure the terms comply with legal guidelines, contracting principles, and cost constraints

Researches federal, state, and local laws and requirements and their effect on bids, agreements, and contracts

Adheres to University and unit-level policies and procedures and safeguards University assets

Participates in the coordination and execution of agreements for the Contract Administration team

Interfaces by phone and email with internal clients at all levels of the organization across the UM enterprise, as well as external parties, on a daily basis

Conducts preliminary review of, summarizes and disseminates contract submissions and requests for information to Contract Administration team

Prior to routing contract for signature to University’s signatories, prepares summary of the agreement and salient terms

Researches transactional history in order to achieve current goals and respond to internal client inquiries

Assists with drafting contract documents and executive summaries as needed

Supports the assignment of contracts to other Contract Administration staff in consultation with the Executive Director and Directors

Provides customer service to internal clients and external parties, ensuring timely and accurate responses to inquiries

Advises on the creation of procedures to improve efficiency and effectively achieve department goals and participates in process improvement projects from time-to-time

Adheres to University and departmental policies and procedures and safeguards University’s interests

Creates, organizes, and manages electronic files

Maintains spreadsheets and databases for contract files

Maintains integrity of data in the University’s contract management system and files correspondence and documents into contract files

Ensures contracts are signed by appropriate parties

Prepares reports and documentation for departmental meetings as needed

Schedules and attends meetings as needed

Handles administrative tasks and responds to internal and external correspondence

Maintains strict confidentiality of the University’s contracting activities

Qualification

Contract administrationCustomer serviceAnalytical skillsMS OfficeAdobe AcrobatJudgmentAI tools familiarityCommunication skillsOrganizational skillsProblem-solvingDetail-oriented