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City of Aurora · 1 day ago

Court Clerk III

Aurora, CO

Full-time

Onsite

Mid Level

$22.76/hr - $28.45/hr

3+ years exp

City of Aurora is looking for dedicated and collaborative individuals to join their team. The Court Clerk III performs independent, court specific, clerical/technical work facilitating information, procedures, and policies enforced by the courts, preparing legal documents, managing files, and interacting with defendants and the public.

GovernmentLaw EnforcementPublic Safety

Responsibilities

Provides excellent customer service and general information concerning the court to the public. May include interaction with Prosecution, Defendants, Witnesses, Jurors, and Defense Counsel

Maintains court record-keeping systems and data integrity that includes heavy data entry input, updating and filing of records and documents

Processes incoming juvenile and adult municipal and traffic filings, including new violations

Schedules upcoming court hearings in accordance with the court’s policies and procedures

Reviews and evaluates legal documents, forms, applications, and other information to determine accuracy, completeness, acceptability, or compliance to judicial rules, city ordinances, policies, and procedures

Provides heavy customer assistance including answering questions by phone, email, text messaging, and in person, directing inquiries to appropriate departments, and operates a variety of office equipment and personal computers

Explains and provides general information on judicial processes and procedures to court personnel, attorneys, law enforcement agencies, and the general public in person, by telephone, by text messaging, and via email

Receives, processes, and deposits a heavy volume of fines, fees, and related court/filing payments

Balances daily cash drawer, prepares daily closeout for register and completes all required reports related to receipting of fines, costs and payments received

Confirms all judicial orders are entered including warrant cancellations and Personal Recognizance bonds.  Fines, costs, restitution amounts are verified for accuracy

Files are closed in accordance with Court Services procedures and Judicial orders

Written and oral communication with area agencies, the municipal judge, prosecuting attorney, court-appointed counsel, and various legal professionals

Written and oral communication with clients and the public

Utilizes document imaging for case files

Ensures legal requirements are met; maintains data integrity of case information by performing quality control and audit functions; and maintains security or confidentiality of records

Maintains court records; certifies and seals court documents; coordinates and purges case files

Assists in the development of training plans and trains employees

Performs varied and complex clerical work of a highly responsible nature under limited supervision

May handle CJIS related information

Performs other related duties as assigned

Qualification

Court experienceCash handlingMicrosoft Office proficiencyLegal terminology knowledgeCustomer service skillsData entry skillsWindows-based programsInterpersonal skillsCritical thinkingCommunication skillsProblem-solving skillsConfidentiality awareness

Required

High School Diploma or GED

At least three (3) years of clerical and filing experience, including dealing with the public and handling telephone calls

At least three (3) years of heavy cash handling experience

Proficiency in Microsoft Office Products

Knowledge of business English and math

Modern office practices and procedures

Advanced understanding of court proceedings and city ordinances

Advanced understanding of court and legal terminology

Confidentiality requirements regarding court records documents

Strong interpersonal and managerial skills

Skill in the use of windows-based programs

Strong customer service skills

Skill in checking information for accuracy and completeness and correcting errors

Critical thinking skills

Establish and maintain effective working relationships with employees, all levels of management including executive staff, citizens, and elected officials

Handle sensitive situations with tact and diplomacy

Communicate effectively both orally and in writing

Creatively solve problems, negotiate and handle stressful situations in a positive manner

Ability to discern and apply differences between legal advice and explaining court processes

Independent, collaborative learner

Criminal Justice Information Systems (CJIS) certification required within six (6) months of hire

NCIC / CCIC Certification may be required