Pfeiffer Vacuum+Fab Solutions · 3 days ago
Credit & Collections Administrator
Nashua, NH
Full-time
Onsite
Mid Level
3+ years expPfeiffer Vacuum is a leading company in the vacuum industry, committed to innovation and sustainability. They are seeking a Credit & Collections Administrator to manage credit policies, invoicing, cash posting, and collections while resolving disputes with customers. The role requires strong interpersonal skills and the ability to work collaboratively within the organization.
Manufacturing
Responsibilities
Establishes new accounts per credit policies and administers existing accounts. This includes obtaining tax certificates and using on-line tools for validating customer information
Uses various sources of credit information to examine potential new accounts and changes to existing accounts. Makes recommendations to management of customers’ credit worthiness and suggested limits
Administers agreed upon settlements, partial payments, extensions, and write-offs
Maintains records for credit department on incoming cash and prepares related journal entries from information provided
Researches and resolves invoicing, payment, and/or credit disputes
Posts customer payments by recording direct deposit, checks, and credit card transactions
Performs daily customer invoicing per Customer Master parameters
Administers a program of calling customers to collect monies owed. May make adjustments to customer claims where necessary and refers issues to the Manager or to a collection agency for resolution
Maintain files and documentation thoroughly and accurately, in accordance with company policy and generally accepted accounting practices
Prepares and distributes Month End reports (AR Aging, DSO, Collections Status, GL Reconciliation, Customer Deposits, etc.) as well as Intercompany Reconciliations
Assists Accounting Manager and Corporate Controller as necessary
Engages in critical and confidential aspects of accounting
Sort and distribute incoming mail
Qualification
Required
High School Diploma required
Experience in an administrative position with solid familiarity with databases, spreadsheets, and collection procedures
Strong interpersonal skills and the ability to maintain clear and cooperative working relationships with co-workers
Ability to demonstrate regular attendance and punctuality
Exercise of judgment, discretion, and tact in all business matters and business relationships
Self-starter, motivated, creative, flexible, self-confident, deadline oriented and able to multi-task
Follow all quality and safety procedures of the company, including those at customer sites if applicable
Abide by the corporate Code of Conduct in all situations
Knowledge of Microsoft Office as well as general business background working with computers and office equipment
Accurately performing data entry
Strong organizational and creative problem-solving skills
Professional communication skills
Ability to work under strict reporting deadlines in a team-oriented group environment
High degree of self-motivation and detail orientation
Excellent verbal and written communication skills in English
Ability to perform basic mathematical computations including percentages, discounts, and other common calculations
Basic understanding of fundamental Accounting principles
Analyze and resolve customers' accounts on an ongoing basis
Excellent organizational skills, follow up abilities, and tactful communication on sensitive financial situations
Valid driver's license and driving record that is satisfactory to the Company
Preferred
Some college preferred or at least 3-5 years of related Accounts Receivable experience
Associate's degree in an Accounting specialty and 4-6 years of progressive experience in Accounting roles
Company
Pfeiffer Vacuum+Fab Solutions
The Busch Group is one of the world’s largest manufacturers of vacuum pumps, vacuum systems, blowers, compressors and gas abatement systems.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Salina Delecker
Global Human Resources Business Partner
Recent News
Google Patent
2025-04-04
Google Patent
2025-04-04
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