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Aston Carter · 1 day ago

Accounts Payable Clerk

Albany, NY

Contract

Onsite

Entry Level

$20/hr - $24/hr

2+ years exp

Aston Carter provides corporate talent solutions to clients worldwide. They are seeking an Accounts Payable Specialist to manage payment transactions and ensure compliance with policies while delivering exceptional service to stakeholders.

ConsultingHuman ResourcesInformation Technology

Growth Opportunities

Responsibilities

Ensure accurate and timely processing of invoices, reimbursements, refunds, credits, and related items in the Enterprise Resource Planning (ERP) software, following cash allocation instructions from Treasury

Be aware of and consider invoices with sensitive payment terms or rebate opportunities based on payment timing

Identify and address issues requiring additional intervention promptly

Compile and distribute mailed payments accurately and on time

Enforce compliance with applicable policies, procedures, and regulations, ensuring all invoices and expense reimbursements include necessary documentation and approvals

Ensure supplier file processes and standards compliance to correctly process and issue invoices and payments to the right supplier, location, and payment method

Maintain and update the database for supplier invoices not processed in ERP, ensuring documentation accuracy and completeness, reviewing weekly

Respond to inquiries and requests professionally and promptly, providing assistance, education, and support to departments, colleagues, and suppliers

Assist in coordinating and completing monthly and year-end activities, including 1099 filings

Pursue and identify unclaimed funds for the organization

Maintain accessible records to support financial processes and regulatory compliance

Collaborate with other departments such as Sourcing & Contracting, Data Integrity, Accounts Payable, and Receiving and Distribution, as well as Finance and Treasury, to support organizational missions and ensure outstanding customer service