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NinjaOne · 1 day ago

Office Manager

Austin, TX

Full-time

Hybrid

Senior Level

5+ years exp

NinjaOne is a company that automates the hardest parts of IT, empowering IT teams with visibility, security, and control. They are seeking an Office Manager who will serve as a key point of contact for office-related items and support senior leaders with scheduling and event planning.

Cyber SecurityDocument ManagementInformation ServicesSoftwareSoftware Engineering

Growth Opportunities

No H1B

Responsibilities

Serve As Point Person For:

Facilities Maintenance

Mailing

Supplies

Equipment

Expense Reports

Errands

Purchasing

Inventory of breakroom items

Daily Tasks

Track and order office supplies, snacks, and beverages regularly; stock and replenish them daily

Maintain the office condition and arrange necessary repairs

Partner with HR to update and maintain office policies as necessary

Organize office operations and procedures

Facilitate the first day onboarding experience for new employees

Coordination with IT department on all office equipment

Provide general support to visitors and the office at large

Address employee’s queries regarding office management issues

Liaise with facility management vendors, including cleaning, catering, and security services

Plan in-house or off-site activities, like parties, celebrations and conferences, weekly catered lunches, and dinner arrangements

Manage emails, letters, packages, phone calls and other forms of correspondence

Manage agendas, travel plans, set meetings and appointments for others as needed

Other duties as needed

Qualification

Office ManagementInterpersonal SkillsTime ManagementMS Office ProficiencyEvent PlanningVendor ManagementProblem-SolvingOrganizational SkillsCommunication SkillsCreative ThinkingProject Management