Blueprint Capital · 1 day ago
Office Administrator
Scottsdale, AZ, US
Full-time
Onsite
Mid Level
$65K/yr - $75K/yr
3+ years expBlueprint Capital is a land development company seeking an Office Administrator to support daily operations. The role involves managing administrative tasks, providing executive support, and ensuring a well-organized office environment.
CrowdfundingFinancial ServicesReal Estate
Responsibilities
Answer and direct incoming phone calls professionally
Sort, distribute, and manage incoming and outgoing mail
Maintain a clean, organized, and fully stocked office environment
Track and manage office supply inventory; place orders as needed
Run company errands, including bank deposits as required
Coordinate and maintain the company guest suite for out-of-town guests and business associates
Track, code, and route vendor invoices to the Controller
Proficiency with QuickBooks Online for routine transactional data entry
Demonstrated understanding of basic bookkeeping principles, internal controls, and accurate record-keeping standards
Monitor incoming bank statements and promptly email copies to the Controller(s)
Assist with basic administrative coordination related to accounting and finance
Assist company executives with calendar management, scheduling, and day-to-day logistics
Coordinate meetings, appointments, and limited travel arrangements as needed
Obtain electronic signatures and assist with drafting documents and correspondence
Handle confidential correspondence and sensitive information with a high level of discretion
Provide administrative support on special projects and follow-ups
Act as a reliable gatekeeper and problem-solver for leadership
Anticipate office and executive needs and proactively address issues
Assist with business-related errands, purchases, and returns as needed
Adapt to evolving priorities and provide flexible support across departments
Handle customer/vendor gifts and 'thank you’s'
Facilitate and organize company holiday (and special) events
Qualification
Required
3–5+ years of experience as an Office Administrator, Executive Assistant, or similar role
Experience supporting executives or busy professionals in a fast-paced environment
Strong organizational and multitasking skills with high attention to detail
Excellent written and verbal communication skills
Tech-savvy and comfortable with email, calendars, document management, and task tools
Professional, trustworthy, and discreet
QuickBooks Online and basic bookkeeping principles
Preferred
Arizona Notary Public preferred or willingness/ability to obtain
Experience in real estate, accounting, construction, or land development environments a plus
Company
Blueprint Capital
Blueprint is the market leader that helps local builders meet housing demand in two of the fastest growing markets: metro Seattle and Greater Phoenix.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2018-07-10Acquired
Company data provided by crunchbase