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WENCOR · 1 day ago

Front Desk Administrative Assistant

Columbia, MD

Full-time

Onsite

New Grad, Entry Level

$20/hr - $20/hr

Transformational Security, LLC is a company located in Columbia, MD, seeking a highly motivated Front Desk Administrative Assistant. This role is critical as the first point of contact for customers, providing essential administrative support and maintaining a professional office environment.

AerospaceManufacturingMechanical Engineering

No H1B

Security Clearance Required

Responsibilities

Greeting and receiving visitors at the front desk with a positive and helpful attitude

Answering, screening, and forwarding incoming phone calls

Taking detailed messages from customers and incoming callers

Receiving, sorting, and distributing daily mail

Ensuring reception and common areas are tidy and presentable

Providing basic and accurate information in-person and via phone/ email

Collect and record customer payment details securely

Maintain office security by following safety procedures and security protocols for a Cleared Facility by controlling access via the reception desk (monitoring visitor logbook, screening visitors, issuing visitor’s badges, etc.)

Ordering office supplies and keeping an inventory of stock

Preparing meeting and training rooms (includes scheduling on a working calendar, lunch coordination, and tidiness of the conference rooms)

Travel coordination for team members and post-travel expense reporting

Overseeing and maintaining company-wide calendars to ensure accurate scheduling and coordination of meetings/events

Performing clerical duties such a filing, archiving, photocopying, scanning, faxing, etc

Managing internal documentation to reflect the most up-to-date information

Reconciling expenses and credit card statements

Providing administrative support to the Leadership Team

Handle sensitive information in a confidential manner

Coordinate and support office social events and annual holiday activities

Perform various other administrative duties as requested

Assist with light housekeeping throughout the office

Qualification

Administrative supportCustomer serviceOffice managementCommunication skillsAttention to detail

Required

Prior experience in an administrative role is required

Candidate must have a clean criminal record and be willing to submit to a background check

Company

WENCOR

Wencor has been a trusted partner in aerospace for over 70 years, offering PMA design and development, CMM and DER repairs, and an extensive network of distribution solutions which offer increased availability, improved product reliability and cost effectiveness.

Founded in 1955