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Spring-Ford Area School District · 3 days ago

Administrative Assistant - Human Resources

Royersford, PA

Full-time

Onsite

New Grad, Entry Level

$22.95/hr - $22.95/hr

Spring-Ford Area School District is hiring an Administrative Assistant to work within the Office of Human Resources. The role involves providing overall office support to ensure the smooth and efficient operation of the HR office, including maintaining employee information and assisting with various HR processes.

Primary/Secondary Education

Responsibilities

Maintains and updates all employee information in the Skyward database, including changes to name, address, certification, etc

In conjunction with the Assistant Director of Human Resources, is responsible for the year-end roll in Skyward and ensuring data is accurate

Responsible for creating and tracking purchase orders for the Office of Human Resources

Tracks Act 34, Act 151, and Act 114 clearances for employees, vendors, independent contractors, and volunteers. Includes: entering information into database and scanning documents; notifying individuals of when clearances expire; obtaining clearances from new vendors, independent contractors, and volunteers; notifying the Director of Human Resources of any issues/concerns/questions about a record on a clearance; and notifying the Director Human Resources of employees, vendors, independent contractors, and/or volunteers who have failed to obtain clearances or updated clearances

Responsible for sending and obtaining Act 168 Sexual Misconduct/Abuse Disclosure Release forms for potential job candidates as directed by the Director Human Resources and for pulling employee files for review of incoming Act 168 requests

Responsible for ensuring accuracy of volunteer information in volunteer software

Tracks employee completion of Act 126 Mandatory Reporter Training, Sexual Harassment Training and other applicable training requirements and serves as the liaison between Vector Solutions and the district; for adding/removing employees as needed; setting viewing requirements for various employee groups, as directed by the Director of Human Resources; and for notifying employees if training requirements have not been met

Assists as needed for issuing employee badges: taking pictures; processing ID badges; entering new employee information into database; activating/de-activating building access; and removing employees from database as needed

Works with the Athletic Department and building administration in preparing and maintaining extra-curricular contracts

Accurately prepares Personnel recommendations for the School Board Agenda and sends notification to Personnel of School Board action following the last School Board meeting of the month

Tracks receipt of bi-annual Temporary Professional Employee Evaluations and annual Professional Evaluations

Assists with the on-boarding and off-boarding process for new hires or exiting employees

Prepares and distributes annual salary letters to all Spring-Ford Area School District employees

Updates forms in Frontline Central as needed. Reviews the existing forms annually for accuracy and relevance

In conjunction with Human Resources colleagues, maintains electronic personnel files

Assists other staff in Office of Human Resources as needed

Performs any other job-related duties/projects assigned by the Director of Human Resources

Qualification

Skyward database managementEmployee clearance trackingPurchase order managementTraining requirement trackingOffice supportOn-boarding assistanceSoft skills

Required