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Seattle Department of Transportation · 1 day ago

Senior Contracts & Procurement Specialist (Senior Project Funding & Agreements Coordinator)

Seattle, WA

Full-time

Hybrid

Mid, Senior Level

$52.18/hr - $60.75/hr

3+ years exp

The Seattle Department of Transportation (SDOT) is dedicated to connecting communities and building a sustainable city. They are seeking a Senior Contracts Specialist to support consultant contracting needs for various transportation projects, ensuring compliance and facilitating the selection process for consultants.

Government Administration

Comp. & Benefits

Responsibilities

Develops, drafts, and executes consultant contracts, amendments, and work authorizations

Develops, drafts, and manages competitive requests for qualifications (RFQs)

Oversees and facilitates the full life cycle of the consultant selection process from solicitation to contract execution

Plays a strong customer service and subject matter expertise role in supporting project managers who are initiating contracts and guiding them through the contract process

Uses a citywide contract management system called Masterworks, PeopleSoft 9.2 (the City's financial system), Laserfiche, and SDOT's Consultant Contract Database (CCDB) to input and track contracts

Advises and trains staff and consultants on City, State, and Federal contracting policies, requirements, and best practices with a focus on ethical practice. Researches laws, regulations, and best practices and responds to questions

Has independent assignments and also works collaboratively within the Contracts Team to advance work

Supports City and department goals in promoting diversity and social justice by supporting the City’s Women- and Minority-Owned Business Enterprise (WMBE) initiatives, Federal Disadvantaged Business Enterprise program (DBE) and Small Business Enterprise (SBE) program

Participates in ongoing improvements to policies and procedures, forms and templates, and training materials

Qualification

Consultant contractingContract administrationProject managementMicrosoft Office SuiteRegulatory agency policiesOralCustomer service abilityMulti-cultural workplaceOrganizational skillsWritten communicationAttention to detailTeam collaboration

Required

Bachelor's degree in business or public administration, finance, economics, or another related field

Three (3) years of professional experience running government consultant contract solicitations, writing consultant contract documents, project management, grant administration, inter-agency agreements, contract administration or related work

An equivalent combination of education and experience that demonstrates the ability to perform the position duties

Strong attention to detail and follow through on work commitments

Demonstrated ability to work both independently, as well as part of a team

Ability to effectively work in a multi-cultural workplace and with a diverse customer base

Preferred

Previous experience with public sector consultant contracting, including regulatory agency policies and procedures

Demonstrated capability to actively manage multiple contract assignments and processes at once in a fast-paced work environment; ability to prioritize work based upon ever-changing situations

Intermediate experience with Microsoft Office Suite (Outlook, Word, Excel, Access), Microsoft SharePoint, Adobe Sign

Excellent organizational skills

Be comfortable leading meetings and guiding others (including higher level managers) through the contracting process

Demonstrated oral and written communication skills to a broad range of professionals and less experienced people regarding contracting policy and processes

Demonstrated customer service ability to collaborate effectively in a wide range of work environments and personality types