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Ultimate Staffing · 1 day ago

Executive Assistant

Deerfield Beach, FL

Full-time

Onsite

Mid Level

$75K/yr - $85K/yr

Ultimate Staffing is seeking a dynamic and resourceful Executive Assistant to provide comprehensive support to senior leadership within a rapidly growing organization. The ideal candidate will be a proactive problem-solver with strong technical skills, playing a key role in ensuring smooth operations across multiple departments.

EmploymentHuman ResourcesManufacturingStaffing Agency

Comp. & Benefits

Hiring Manager

Trevor Wilson

Responsibilities

Provide high-level administrative and operational support to multiple executives and department leaders

Manage calendars, meetings, and travel logistics while adapting to shifting priorities

Create, maintain, and troubleshoot Excel-based reports, timesheets, and data dashboards (advanced Excel skills required)

Support HR and recruiting efforts, including resume screening, interview coordination, and job posting management

Serve as a liaison between leadership and internal teams to streamline communication and workflows

Assist with special projects, process improvements, and operational initiatives

Draft professional correspondence, presentations, and internal documentation

Anticipate needs and proactively resolve issues before they arise

Maintain confidentiality and exercise sound judgment in all matters

Qualification

Advanced ExcelTechnical aptitudeOrganizational skillsCommunication skillsProfessionalismDiscretionProblem-solving skillsTime-management skillsCollaborationFlexibility