Apply on Employer Site

Cancer Center of South Florida · 1 day ago

Executive Assistant to Chief Administrative Officer/SVP of Strategy

United States

Full-time

Remote

Senior Level

5+ years exp

Cancer Center of South Florida is seeking an Executive Administrative Assistant to provide high-level administrative support to the Chief Administrative Officer and SVP of Strategy. The role focuses on complex calendar management, communication, and coordination across various stakeholders to ensure efficient operations in a fast-paced environment.

Clinical TrialsHealth CareHospitalMedicalOncologyPrimary and Urgent CareTherapeutics

No H1B

Responsibilities

Represent the executive in meetings and communications as appropriate, ensuring alignment, accuracy, and timely follow-through

Exercise discretion and sound judgment in handling sensitive information, managing confidential matters, and making decisions on behalf of the executive

Prioritize and manage matters requiring executive attention; track follow-ups and ensure resolution of critical issues

Monitor and follow up on tasks and projects assigned to others; support progress tracking for initiatives sponsored by the executive

Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and speaking engagements

Coordinate travel logistics, including booking arrangements and processing reimbursements and invoices

Act as a liaison between the executive and internal/external stakeholders, including staff, vendors, consultants, and agencies

Screen and triage phone calls, emails, and visitors; provide responses or redirections with professionalism and diplomacy

Draft, edit, and prepare high-quality correspondence, reports, presentations, and executive-level documents

Compile, analyze, and summarize data from various sources to support informed decision-making

Coordinate and manage logistics for events, retreats, meetings, and special projects

Qualification

Executive support experienceCalendar managementMicrosoft Office SuiteTime managementInterpersonal skillsProblem-solvingEmotional intelligenceCommunication skills

Required

Bachelor's degree or comparable relevant experience required

At least 5 years of experience as an Executive Assistant supporting C-Level Executives preferred

Proven experience supporting senior executives in a complex, fast-moving, or multi-entity organization (healthcare or physician practice experience strongly preferred)

Exceptional time management and prioritization skills, with the ability to manage highly complex scheduling and multiple priorities with accuracy and composure

Strong interpersonal and communication skills, with the ability to build and maintain positive, collaborative relationships across all levels of the organization

High emotional intelligence, professionalism, and tact in managing relationships and navigating ambiguity

Proactive problem-solver who can work independently, anticipate needs, and take initiative

Advanced proficiency in Microsoft Office Suite and related productivity tools