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Peninsula Bridge · 2 days ago

Executive Assistant / Marketing & Communications Coordinator

San Mateo, CA

Full-time

Hybrid

New Grad, Entry Level

$40/hr - $40/hr

Peninsula Bridge is a non-profit organization that transforms the lives of highly motivated, low-income students. They are seeking an Executive Assistant / Marketing & Communications Coordinator to support various organizational tasks, including executive assistance, event coordination, and communications management.

Education Management

Responsibilities

Executive Assistant role and tasks need to be prioritized

Supports Salesforce data input and updates

Supports all events, including fundraising events

Supports with donor research projects

Conducts research and analysis of issues of interest to the CEO

Supports board meetings, takes minutes and supports logistics as required

Organizes meetings and logistics for events, staff meetings and external meetings

Supports with grant writing and grant reports

Provides calendar management for the organization

Manages scheduling for the CEO

Assist in organizational administrative tasks as needed

Manages job postings and vetting of candidates

Manages donor thank you notes

Supports board related initiatives and engagement projects

Develops communication timelines and strategy

Manages the creation of monthly newsletters and emails

Manages content and postings to social media

Manages Peninsula Bridge’s website and other digital channels

Oversees donation form creation, including working with our Salesforce consultant to draft forms, coordinating back-end of forms with the finance director, designing front end on website and testing for accuracy

Manage design of Peninsula Bridge’s Annual Report

Manage design of Peninsula Bridge’s annual outcomes report, working closely with Impact and Evaluation Manager

Works with external vendors to create, execute and distribute marketing materials, event collateral and invitations

Provide support as needed for Board stewardship projects including providing thank you note packets, graduation card packets, compiling donor lists and giving results for Board contacts and outreach, etc

Attend weekly Development Team meetings in person at the Peninsula Bridge offices, usually on Mondays from 1:00 – 2:30. Team occasionally meets via Zoom instead of in-person

Other tasks as assigned

Qualification

Nonprofit sector familiaritySalesforceGoogle SuiteCanvaAnalytical skillsInterpersonal skillsCommunication skillsOrganizational skillsWriting skillsAttention to detail

Required

Familiarity with nonprofit sector

Strong interpersonal skills with the ability to multitask, take initiative, be a team-player, be flexible, adapt to shifting priorities, and prioritize work

Excellent communications skills, both verbal and written

Demonstrated writing and analytical skills

Good working knowledge of SF, Google Suite and Canva

Ability to handle sensitive and confidential situations with diplomacy

Excellent organizational skills, commitment to accuracy and attention to detail