Operations & Program Assistant jobs in United States
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Utah State University · 1 day ago

Operations & Program Assistant

positionLogan, UT
timeFull-time
remoteOnsite
seniorityNew Grad, Entry Level

Utah State University is seeking a highly organized and proactive Operations & Program Assistant to support the execution of leadership initiatives. This role involves managing logistical, financial, and administrative functions to ensure effective program operations while building community among student workers.

Education
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Work & Life Balance
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H1B Sponsor Likelynote

Responsibilities

Help manage center fiscal tracking, budgeting, and expense processing
Process receipts, reimbursements, and purchasing documentation
Maintain accurate expenditure records for events, materials, and programs
Reserve rooms and event spaces across campus
Coordinate production and printing with Aggie Print and external vendors
Help oversee logistics for leadership trips including Washington D.C., Fiji, and Europe
Partner with the Huntsman Recruiting Office to plan and execute logistics of Emerging Leaders Conferences
Coordinate with K–12 faculty and partners for statewide leadership events
Purchase weekly program supplies such as snacks, materials, and marketing assets
Support the execution of programs through onsite preparation and coordination
Maintain Salesforce records including event tracking, impact metrics, and data accuracy
Support scheduling, communication workflows, and operational documentation
Ensure systems and reporting processes are consistent and reliable
Build strong relationships with student employees and support them in their roles
Foster a high-trust, service-oriented, inclusive environment
Assist students employees with operational needs, coordination, and problem-solving

Qualification

Event planningSalesforceBudget managementLogistics coordinationTeam supportCommunity buildingUSU systemsCommunication skillsInterpersonal skillsOrganizational skillsProblem-solving

Required

Reliable, professional, and highly organized
Strong communication and interpersonal skills
Ability to manage multiple projects simultaneously

Preferred

Experience in event planning or operational coordination
Familiarity with Salesforce, Canva, AggiePrint, or USU campus systems

Benefits

Dual Career Assistance Program
Reasonable accommodation for individuals with disabilities

Company

Utah State University

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The mission of the Alumni Association is to enhance the Utah State University experience through lifelong engagement. facebook.
dateFounded in 1888
location
Logan, Utah, USA
people-size1001-5000 employees
web-link
http://www.usu.edu

H1B Sponsorship

Utah State University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (53)
2024 (36)
2023 (49)
2022 (34)
2021 (42)
2020 (34)

Funding

Current Stage
Late Stage
Total Funding
$0.24M
Key Investors
US Department of Commerce, Economic Development AdministationUtah State Legislature
2022-01-27Grant· $0.24M
2021-11-11Grant

Leadership Team

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Michael Torrens
Executive Director, Analysis Assessment & Accreditation
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