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Volm Companies Inc. · 1 day ago

Payroll Manager

Antigo, WI

Full-time

Onsite

Mid, Senior Level

$85K/yr - $102K/yr

3+ years exp

Volm Companies is a family-owned and operated company seeking a Payroll Manager responsible for the accurate and timely payroll process across the United States and Canada. This role involves overseeing payroll processing, driving process improvements, and collaborating with Human Resources and Finance teams to ensure compliance with regulations.

Farmers MarketFood and BeverageManufacturingService Industry

Responsibilities

Hire, train, coach, and mentor direct reports

Develops annual individual career development plans and provides feedback, coaching, and direction to support the professional growth of team members

Foster open communication within the team and across departments to maintain alignment on payroll duties and requirements

Manage end-to-end payroll lifecycle for a diverse workforce across multiple U.S. states and Canadian provinces

Ensure accurate calculation of wages, tax withholdings, benefits deductions, and garnishments

Oversee the filing of quarterly and annual tax returns (Form 941, W-2s, 1095s and Canadian T4s, ROE)

Oversee the entry and/or auditing of payroll changes including but not limited to tax changes, address changes, and direct deposit

Manages the entry, recordkeeping, and follow-up of garnishments, child support orders, tax liens, wage assignments, etc

Ensures payroll is processed in compliance with the current labor laws, tax codes, and reporting requirements in all jurisdictions and stays current with changes (i.e. FLSA, Employment Standards Act, etc.)

Lead internal and external payroll audits and ensure all filings are reconciled. Responds to inquiries for payroll related information for various programs such as workers compensation, unemployment, and verifications of employment, etc

Optimize and automate payroll workflows to increase efficiency and reduce manual error

Serve as a functional lead for payroll system upgrades or new system implementations

Maintain data integrity between all payroll, HRIS, and accounting systems as appropriate

Prepare monthly, quarterly, and year-end payroll reports for leadership

Analyze payroll data to provide insight on labor costs, overtime trends, and budget variances

Manage the payroll budget and vendor relationships (payroll providers, tax services, etc.)

Prepares and maintains accurate records and reports of payroll transactions

Identifies and recommend updates to payroll procedures and writes and maintains work procedures to document work process flows related to areas of responsibility

Monitors the payment of bonus and commission programs to ensure they are timely and taxed properly

Manages the proper calculation and payment of overtime compensation

Oversees the programming of the time recordkeeping system, administration, and transfer of time into payroll system, this includes time collection devices

Writes and maintains company policies related to payroll ensuring legal compliance

Supports employees by handling the most complex issues and inquiries related to areas of responsibility

Develop manager training related to payroll rules and supervisory payroll duties. Acclimate new managers to the process as needed

Meet or exceed established safety standards through personal accountability and a safety-first mindset

Always maintain the strictest confidentiality of proprietary and team member information using established safeguards to prevent any disclosures. Shares information only on a need-to-know basis

Ensures system compliance with data security and privacy requirements

Qualification

Payroll processingCompliance with labor lawsExcel proficiencyPayroll certificationsHRIS systems experienceAnalytical skillsLeadership skillsInterpersonal skillsPresentation skillsCommunication skills

Required

Excellent written and oral communication skills. Ability to professionally deliver good and bad news

Highly proficient in the use of Excel with the ability to program complex functions

Ability to lead others to achieve their greatest potential

Intermediary report writing skills to write custom reports

Good presentation skills to present complex data and information

Strong interpersonal skills with an awareness of culture

High degree of critical thinking, interpretive/analytical, and problem-solving skills

Ability to oversee projects to achieve expected outcomes

Shows responsibility for company resources

Ability to work within tight deadlines and maintain a calm demeanor

High level of accuracy in performance of job duties

Knowledge of payroll processing, usually acquired through an associate degree in Human Resources, Accounting, Payroll, or similar discipline. Specialized training in payroll, benefits, and/or compensation is highly desired

Three (3) or more years of payroll experience in a leadership capacity desired

Microsoft Excel, Word, Power Point, Outlook, and HRIS systems experience. ADP experience desired

Certification in payroll highly desired such as for the U.S.: Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) or for Canada: Payroll Compliance Professional (PCP) or Certified Payroll Manager (CPM)

Frequent sitting, standing, and walking

Occasional lifting, carrying, stooping, and bending

Be able to handle, grasp, and perform repetitive motions

Working in an office environment with periodic exposure to manufacturing environments