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Inside Higher Ed · 2 days ago

Administrative Coordinator (Human Resources and Internal Audit, Ethics & Compliance)

Atlanta, GA

Full-time

Onsite

Mid Level

3+ years exp

The University System of Georgia (USG) is one of the nation's largest public higher education systems, seeking an Administrative Coordinator to provide comprehensive administrative support to the Office of Human Resources and the Office of Internal Audit, Ethics and Compliance. This role involves managing sensitive information, liaising with various stakeholders, and ensuring smooth departmental operations.

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Responsibilities

Provide proactive calendar management and scheduling, making travel arrangements, preparing expense reports for signature, compiling materials and other documentation required for attendance at various meetings and events (including Board meetings), etc

Prepare and process requisitions, contract routing, payment requests, and expense reports

Assist with budget management

Manage day-to-day departmental operations including ordering supplies, overseeing equipment and inventory maintenance, distributing departmental mail, greeting and assisting departmental visitors, answering telephone calls, and maintaining various departmental listservs etc

Draft and compile correspondence, reports, agendas, and other documentation for meetings and events, including Board meetings

Attend designated meetings and transcribe minutes; combine and finalize report documents as needed

Maintain departmental in/out-of-office calendars and manage various distribution lists

Coordinate logistics for meetings and events, including space reservations, catering, and teleconference services

Create and manage documentation associated with various meetings and events including agendas, Continuing Professional Education (CPE) documentation, etc

Respond to emails, screen and route calls, and visitors promptly and appropriately

Maintain departmental websites and listservs

Support professional memberships (e.g., ACUA, IIA, CUPA) and related documentation

Develop and maintain organized filing systems for rapid information retrieval

Assist with special projects and other assignments as needed

Qualification

Microsoft Office SuiteTeleconference softwareOrganizational skillsCommunication skillsReport preparationInterpersonal skillsTime managementProblem-solving

Required

Associate's degree required

Minimum of three years of experience performing clerical or administrative work in an office environment required

An equivalent combination of education and experience is acceptable

Exceptional organizational, communication and interpersonal skills

High degree of proficiency with effectively utilizing and leveraging technology including use of teleconference software and advanced proficiency with Microsoft Office Suite including Word, PowerPoint and Excel required

Ability to work independently with minimal supervision

Ability to manage time and prioritize multiple tasks and requests effectively

Adept in exercising good judgment, maintaining professionalism, manage competing demands in a fast-paced and dynamic environment

Ability to work effectively with a wide range of constituencies in a diverse community

Ability to interpret, analyze and synthesize information needs and solve problems or make recommendations as appropriate

Ability to gather data, compile information, and prepare reports

Ability to create, compose, and edit written materials