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Aston Carter · 1 day ago

AR Billing Specialist

Earth City, MO

Contract

Onsite

Mid Level

$25/hr - $30/hr

Aston Carter provides world-class corporate talent solutions and is seeking an AR Billing Specialist. The role involves preparing and submitting billing applications, managing project setups, ensuring compliance with contracts, and coordinating with clients and project managers to resolve billing issues.

ConsultingHuman ResourcesInformation Technology

Growth Opportunities

Responsibilities

AIA Billing: Preparing and submitting monthly progress payment applications (G702/G703). Ensuring compliance with contracts, coordinating with project managers, handling lien waivers, resolving discrepancies, and ensuring accurate progress payments

Project Setup: Setting up new construction projects, managing contract changes, and inputting billing details in Spectrum software

Compliance: Ensuring adherence to contract terms, tracking lien waivers (conditional, unconditional), and managing insurance certificates (COIs)

Client & Project Manager Coordination: Communicating with clients and project teams to resolve billing issues, answer inquiries, and get approvals

Financial Management: Monitoring accounts receivable, following up on overdue payments, tracking retainage, and assisting with month-end close

Payment Processing

Record and apply customer payments, including checks, ACH, wire transfers and credit cards

Monitor and reconcile daily payment batches with accounting records

Address and resolve discrepancies between payments and invoices

Documentation: Maintaining organized billing records, financial reports, and project files

Generate AR reports, including aging schedules and collections status

Maintain organized records of invoices, payments and correspondence

Assist in preparing documentation for audits or compliance reviews

Qualification

AIA billingConstruction accountingSpectrum softwareAccounts receivableMicrosoft ExcelContractsAttention to detailOrganizational skillsCommunication skillsProblem-solving abilities