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Fenwick & West · 1 day ago

Trademark Docket Specialist

New York

Full-time

Hybrid

Entry, Mid Level

2+ years exp

Fenwick & West is a law firm seeking a Trademark Docket Specialist responsible for maintaining U.S. and international trademark portfolios within the docketing system. The role involves tracking deadlines, ensuring compliance, and supporting attorneys and paralegals in trademark prosecution and maintenance activities.

Law Practice

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Perform daily docketing of trademark prosecution, maintenance, and enforcement deadlines with precision and adherence to established procedures

Review incoming trademark documents and correspondence to identify critical dates, status changes, and action items

Maintain client-specific docketing requirements using industry-standard docketing software

Respond promptly to inquiries from attorneys, paralegals, and staff regarding docket entries and deadlines

Conduct online research using USPTO, WIPO, and other trademark databases to verify status and gather relevant information

Generate and distribute customized reports and queries from the docketing system for internal and client use

Process and route incoming trademark-related mail and electronic communications

Assist with special projects, data integrity audits, and system clean-up initiatives

Support electronic filing and document management, including uploading documents to client extranets and internal systems

Collaborate with team members to ensure compliance with firm policies and client guidelines

Perform other related duties as assigned

Qualification

Trademark proceduresDocketing software proficiencyAnalytical skillsMicrosoft Office SuiteAttention to detailCommunication skillsData security complianceDocument management systemsResearch skills

Required

Strong understanding of U.S. and international trademark procedures

Proficiency with automated docketing platforms (e.g., WebTMS, Symphony, IPFolio) and ability to adapt to new technologies

High level of accuracy and attention to detail with excellent proofreading and organizational skills

Strong analytical skills for reviewing legal documents and managing complex trademark portfolios

Effective communication skills, including clear written and verbal correspondence

Ability to prioritize multiple tasks, meet strict deadlines, and work independently in a fast-paced environment

Proficiency in Microsoft Office Suite (Excel, Outlook, Word)

Commitment to confidentiality and compliance with data security standards

Familiarity with USPTO and international trademark databases

Proficient in MS Office products, namely, MS Excel, MS Word, and MS Outlook

Minimum of 2 years of trademark docketing experience in a law firm or corporate IP department

Preferred

Familiarity with Madrid Protocol and global trademark systems

Experience with trademark docketing software and electronic filing systems

Associate or bachelor's degree in a related field

Company

Fenwick & West

Fenwick is a leading law firm, purpose-built to guide visionary tech and life sciences companies and their investors through every stage of growth, from startups securing their first round of funding to leading publicly traded global enterprises.

Founded in 1972

Silicon Valley, CA, US

501-1000 employees

http://fenwick.com

H1B Sponsorship

Fenwick & West has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (11)

2024 (4)

2023 (10)

2022 (20)

2021 (18)

2020 (11)