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Clipbook · 2 days ago

Executive Assistant to the CEO

San Francisco, CA

Full-time

Onsite

Mid, Senior Level

Clipbook is a leading AI company in the communications, public relations, and public affairs industries. The Executive Assistant will serve as the right hand to the CEO, managing the CEO's office and supporting various administrative and operational functions within the company.

Artificial Intelligence (AI)Information and Communications Technology (ICT)Software

Responsibilities

Serve as mission-critical 'right hand' to the CEO, managing a rapidly growing team of ~16+ staff

Oversight and administration of the CEO’s office across all aspects of the business (E.g. scheduling, correspondence management, client follow-ups, etc.)

Occasional ‘personal’ portfolio / administrative tasks as necessary

Support and/or own range of administrative & back-office functions, including but not limited to payroll & finance; interfacing with legal & accounting partners (e.g. lawyers, accounting, etc.); document preparation, etc. alongside CEO

Manage and execute special projects on behalf of the CEO across sales, growth, client delivery, and business operations (e.g. operational support for marketing events or industry conferences)

Qualification

Executive supportProject managementCommunication skillsDetail-orientedResponsivenessWillingness to learnTeam managementAdaptability

Required

Serve as mission-critical 'right hand' to the CEO, managing a rapidly growing team of ~16+ staff

Oversight and administration of the CEO's office across all aspects of the business (E.g. scheduling, correspondence management, client follow-ups, etc.)

Occasional ‘personal' portfolio / administrative tasks as necessary

Manage and execute special projects on behalf of the CEO across sales, growth, client delivery, and business operations (e.g. operational support for marketing events or industry conferences)

Thrive in jet-fueled environments & enjoy bringing structure to the natural chaos of a startup

Are extremely detailed oriented and strive to never let any balls drop

Pride yourself on your responsiveness across every method (email, call, text, Slack)

Have excellent execution capability & hustle and willingness to work with a quickly growing, scrapping, and passionate startup team

Display strong written and verbal communication skills & are comfortable interfacing with very senior stakeholders externally

Are willing to roll up your sleeves to be helpful and supportive wherever possible

Are willing to learn rapidly (eg back office startup functions)