Vayman & Teitelbaum, P.C. ยท 1 day ago
Firm Operations Assistant
Alpharetta, Georgia, United States
Full-time
Onsite
New Grad, Entry LevelVayman & Teitelbaum, P.C. is a family law firm dedicated to helping families navigate challenging times. The Firm Operations Assistant plays a crucial role in supporting office operations, coordinating schedules, and providing technology assistance to ensure a smooth workflow.
ConsultingGovernmentLegal
Responsibilities
Assist with daily office operations to ensure a smooth and efficient workplace
Support communication and coordination across departments to keep everyone aligned and informed
Maintain calendars, reminders, and internal tracking systems for ongoing projects and firm initiatives
Manage Office Supplies Inventory; prepare weekly Office Supplies Report and order list
Managing Kitchen Supplies Inventory; prepare weekly Kitchen Supplies Report and order list
Create and Maintain Equipment, Software, and Computer Technology inventories to ensure all licenses software and systems are operating at full capacity
Assist with managing team PTO
Assist with preparing for Team Member Reviews
Assist with managing the birthdays and anniversaries of Team members
Assist with preparing financial reports
Proactively identify ways to improve processes and streamline operational tasks
Serve as the first point of contact for basic technology and software support (password resets, printer issues, connectivity questions, etc.)
Assist with onboarding new hires by setting up workstations and coordinating onboarding tasks and events
Assist team with hardware and software challenges and other inquiries
Assist the leadership team with maintaining all equipment for peak performance, ensuring all software has appropriate updates
Assist the leadership team with setting appropriate user permissions on files, programs and electronic equipment
Help ensure that our technology tools are used effectively across the firm
Take ownership of assigned special projects and tasks, working directly with firm leadership to see them through from start to finish
Support the implementation of new firm initiatives, technology platforms, or operational improvements
Handle confidential information with professionalism and discretion
Qualification
Required
Organized and resourceful
Approachable
Ability to assist with daily office operations
Support communication and coordination across departments
Maintain calendars, reminders, and internal tracking systems
Manage Office Supplies Inventory
Manage Kitchen Supplies Inventory
Create and Maintain Equipment, Software, and Computer Technology inventories
Assist with managing team PTO
Assist with preparing for Team Member Reviews
Assist with managing birthdays and anniversaries of Team members
Assist with preparing financial reports
Proactively identify ways to improve processes
Serve as the first point of contact for basic technology and software support
Assist with onboarding new hires
Assist team with hardware and software challenges
Assist the leadership team with maintaining all equipment
Assist the leadership team with setting appropriate user permissions
Help ensure that technology tools are used effectively
Take ownership of assigned special projects
Support the implementation of new firm initiatives
Handle confidential information with professionalism and discretion
Company
Vayman & Teitelbaum, P.C.
Vayman & Teitelbaum is a law firm that provides legal consulting services for divorce, family law, child support, and contempt.
Founded in 2010
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase