Duke University · 1 day ago
Administrative Assistant - Duke Eye Center
Durham, NC, US, 27710
Full-time
Onsite
Entry, Mid Level
2+ years expDuke University is committed to compassionate care and is seeking an Administrative Assistant for the Ocular Immunology Division at the Duke Eye Center. This role involves managing staff, overseeing day-to-day operations, and providing administrative support in a clinical setting.
EdTechEducationHigher EducationUniversities
Responsibilities
Supervise staff assistants/provider support assistants – manage workflow, approve timecards, manage vacation requests, and oversee staffing needs of the division
Manage triage schedules, division call schedules and manage coordination of fellowship programs
Answer telephone, take and deliver messages to physicians and staff. Report obtained medical information from patients and referring physicians accurately, completely and timely. Disseminate messages according to practice communication standards
Perform clerical and typing tasks involved in processing varied office materials such as form letters, requisitions, memoranda, and reports or summaries
Schedule or arrange activities effectively; make and confirm travel arrangements as necessary; make appointments
Perform clerical and typing tasks involved in processing varied office materials such as form letters, requisitions, memoranda and reports or summaries
Performs various appointment and access-related duties to include, but not limited to, scheduling, canceling, rescheduling, general appointment information, and directions
Coordinate services across multiple Duke Health locations, departments and providers
Send and collect referrals, patient records, and other documentation as requested by provider(s)
Professionally and effectively, communicate verbally and in writing with patients, referring providers, colleagues, and Duke providers
Utilize multiple technology applications and systems to perform scheduling tasks such as Maestro Care (Epic)
Oversight of credentialing within the department, along with assisting of coordination of lectures within the division
Qualification
Required
High school education or equivalent
Two years of administrative support experience of increasing variety and/or complexity
Experience managing employees is strongly preferred
Experience in a clinical/medical office setting is required
Company
Duke University
Duke University is a private research university providing undergraduate and postgraduate education in medicine and other disciplines.
10001+ employees
H1B Sponsorship
Duke University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (274)
2024 (232)
2023 (202)
2022 (195)
2021 (148)
2020 (121)
Funding
Current Stage
Late StageTotal Funding
$71.15MKey Investors
North Carolina Biotechnology CenterUS Department of EnergyGlaucoma Research Foundation
2023-02-17Grant· $0.11M
2022-09-19Grant
2022-03-09Grant· $0.05M
Leadership Team
Barry Myers
Professor and Director
Dan Ariely
Professor
Recent News
2025-12-18
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