AAON, Inc. · 3 days ago
Engineering Administrative Assistant I
Tulsa, OK
Full-time
Onsite
New Grad, Entry LevelAAON, Inc. is seeking an Engineering Administrative Assistant I to provide a wide range of administrative and clerical tasks to support the Test Rack team. The role involves organizing test files, maintaining filing systems, and facilitating communication between teams to ensure efficient operations.
Energy EfficiencyHeating Ventilation and Air Conditioning (HVAC)IndustrialManufacturing
Responsibilities
Manages and organizes startup test files, documents, and records
Maintain physical and electronic filing systems, ensuring documents are properly labeled, stored, and easily retrievable
Prepares and edits correspondence, reports, and presentations
Summarizes test outcomes, unit readiness, and delays for leadership
Documents and compiles defect reports for leadership. (failed startups, missing components, discrepancies in wiring, etc.)
Schedules and coordinates meetings and appointments
Acts as a bridge between production, Test Rack, and Engineering teams to avoid bottlenecks
Monitors unit status
Maintains testing supplies, equipment, and inventory, ordering as necessary
Ensures test stations are stocked with forms, labels, and office supplies
Handles incoming and outgoing mail and packages
Enters and updates data into databases, spreadsheets, and other digital systems
Utilizes office software and tools, such as word processing, spreadsheet, and presentation software
Compiles KPIs such as pass/fail rates, average test time, and rework frequency
Assists with ad-hoc tasks and projects as assigned by management
Maintains records for Test Rack budget and inventory
Reports process inefficiencies to supervisor
Makes sure team has the latest standard operating procedures provided by management
Assists in fostering an energetic and positive working environment
Qualification
Required
Minimum of a high school diploma or equivalent
Administrative experience preferred
Possesses excellent interpersonal, verbal and written communication, and organization skills
Presents a strong, confident, and decisive personality
Possesses strong computer proficiency with experience with Microsoft Office
Ability to accomplish/complete tasks while demonstrating a high attention to detail
Demonstrates strong multi-tasking capabilities and problem solving skills
Works effectively in a fast-paced, high-pressured, team environment
Lift up to 50lbs
Sit or stand for up to 95 percent of work hours
Company
AAON, Inc.
Driving the industry forward through the design, manufacturing, and rigorous testing of premium HVAC equipment.
Founded in 1988
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
$80M2024-12-18Post Ipo Debt· $80M
1991-01-04IPO
Leadership Team
G
Gary Fields
Chief Executive Officer
Matt Tobolski
Chief Executive Officer
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