Vanguard Maintenance and Electrical, Inc. ยท 23 hours ago
Payroll Specialist
White Plains, NY
Full-time
Onsite
Entry, Mid Level
2+ years expVanguard Maintenance and Electrical, Inc. is seeking a reliable, detail-oriented Payroll Administrator to manage weekly payroll processing and ensure accuracy, compliance, and efficiency across a growing, multi-state organization. The role involves processing payroll, maintaining employee records, ensuring compliance with regulations, and collaborating with HR and Finance.
Construction
Responsibilities
Process weekly payroll accurately using MITER or comparable payroll systems
Review and validate employee hours, overtime, bonuses, reimbursements, deductions, and per diem in accordance with state and federal requirements
Prepare and submit certified payrolls and support job costing through accurate project and cost-code allocation
Ensure full compliance with federal, state, and multi-state wage and hour regulations
Maintain accurate employee records including hires, terminations, pay changes, and benefit updates
Process benefit-related deductions including health insurance, 401(k), and voluntary programs, and complete required contribution reporting
Safeguard confidential employee information at all times
Remain current on payroll, tax, and labor regulations
Assist with payroll tax filings, reconciliations, year-end processes, and audit requests
Generate certified payroll reports, payroll summaries, and supporting documentation
Serve as the primary resource for employee payroll inquiries and issue resolution
Partner with Human Resources on onboarding, offboarding, benefits administration, and policy alignment
Work with Finance to ensure payroll activity is accurately reflected in financial reporting, job costing, and budgeting
Utilize payroll and financial systems efficiently to ensure data integrity and accuracy
Perform periodic audits of payroll records and system configurations
Leverage Excel and data analytics to provide insights and reporting support to Finance and HR
Identify opportunities to streamline workflows and improve payroll processes
Qualification
Required
Two to five years of payroll administration experience, with construction or field-based payroll preferred
Experience processing weekly payroll using MITER; familiarity with Sage Construction Management and Sage Intacct preferred
Strong knowledge of federal, state, and multi-state payroll compliance, including per diem requirements
Intermediate to advanced Excel skills with a data-driven mindset
Exceptional attention to detail, organizational skills, and professional discretion
Ability to work independently and meet established timelines
Benefits
Health insurance
401(k)
Company
Vanguard Maintenance and Electrical, Inc.
Controls contractors and system integrators count on partners who understand both the technical demands of their systems and the precision required in the field.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase