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McCarthy Building Companies, Inc. · 1 day ago

Administrative Assistant - Renewable Energy

Phoenix, AZ

Full-time

Onsite

Entry Level

1+ years exp

McCarthy Building Companies, Inc. is America's premier, 100% employee-owned commercial construction company. The Administrative Assistant for the Renewable Energy Unit will manage various administrative functions, support business development efforts, and ensure high-quality execution of tasks within deadlines.

Construction

H1B Sponsor Likely

Responsibilities

Project manage the administration of programs or processes to ensure they are completed with, accuracy, high quality and within deadlines

High-Level calendar and schedule management

Schedule, plan and coordinate internal and external meetings, trainings, lunches/dinners, interviews, video conferences and conference calls

Coordinate travel and accommodations

Strategize, plan and execute on business development and preconstruction efforts including coordinating conference participation, speaking engagements, client events etc

Assist with special events, conferences, seminars, Heart Hats community efforts and teambuilding

Compose and produce a variety of business correspondence, including agendas, reports, confidential documents and/or forms

Track, maintain and report on various data to support the teams

Prepare and process expense reports

Review and process office invoices

Office supply ordering

Provide front desk and switchboard coverage as needed

Perform basic administrative and support functions for office

Document Control tasks not limited to: RFP Document Management, List of Contract Documents, Owner Agreement Document Tracking, Non-Disclosure Agreement Execution and Filing

Other tasks and duties as assigned

Qualification

Microsoft OutlookWordExcelSharePointEvent coordinationMulti-taskingProactiveConfidentialityAttention to detailEffective communication

Required

1-3 years of administrative experience

Event, travel and meeting coordination experience

High proficiency in calendaring using Microsoft Outlook

High proficiency with Word and Excel programs

Knowledge in SharePoint

Able to multi-task and assist multiple people and functions with competing priorities

Experience in working in a fast-paced environment with the ability to meet daily deadlines

May be exposed to sensitive or confidential information, the ability to maintain the highest levels of confidentiality, integrity and discretion is critical

Forward-thinking and has an ability and willingness to anticipate needs and be proactive

Willingness to partner with the administrative team and others to achieve high-performing partnerships

Ability to compose non-routine correspondence on own initiative

Strong attention to detail and solid follow through

Ability to write and communicate effectively

Benefits

Award-winning training programs

Best-in-class Total Rewards benefits program

Company

McCarthy Building Companies, Inc.

Glassdoor4.2

With 160 years spent collaborating with partners to solve complex building challenges on behalf of its clients, McCarthy Building Companies, Inc.

Founded in 1864

Saint Louis, Missouri, USA

5001-10000 employees

http://www.mccarthy.com

H1B Sponsorship

McCarthy Building Companies, Inc. has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (18)

2024 (9)

2023 (25)

2022 (19)

2021 (19)

2020 (22)