Guild.ai · 1 day ago
Office Coordinator
San Francisco, CA
Full-time
Onsite
New Grad, Entry Level
0+ years expGuild.ai is a company that believes AI should amplify the creativity of everyone who builds software. They are seeking an energetic and organized Office Coordinator to manage office operations, welcome visitors, and support the leadership team with scheduling and administrative tasks.
Artificial Intelligence (AI)Developer PlatformDeveloper ToolsGenerative AISoftware
Responsibilities
Front Desk Management: Act as the first point of contact for all guests, clients, and vendors
Facilities Coordination: Liaise with trade contractors (plumbers, electricians, cleaners) and building management to ensure the office is in tip-top shape
Space Maintenance: Keep common areas, kitchens, and conference rooms tidy and fully stocked with supplies
Mail & Logistics: Handle incoming/outgoing mail, packages, and courier services
Calendar Management: Assist leadership with scheduling internal and external meetings
Meeting Support: Prepare meeting rooms, take notes during key sessions, and distribute action items to the team
Travel & Expenses: Occasionally assist with travel bookings and basic expense report filing
Qualification
Required
0–2 years of experience in a customer-facing or administrative role (retail, hospitality, or internships are great!)
Proficiency with Google Workspace (Gmail, Calendar, Docs) or Microsoft Office
Excellent verbal and written communication skills with a professional demeanor
A 'no task is too small' attitude and a desire to learn the ropes of office operations
Company
Guild.ai
AI, Software Development
2-10 employees
Funding
Current Stage
Early StageTotal Funding
$0M2025-09-01Seed· $0M
Company data provided by crunchbase