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Singleton Schreiber · 3 days ago

Paralegal/Executive Assistant

Spokane, WA

Full-time

Hybrid

Mid, Senior Level

$80K/yr - $90K/yr

5+ years exp

Singleton Schreiber, LLP is seeking an organized, proactive, and detail-oriented candidate to join their Spokane, Washington team. The role involves case management, client meetings, and ensuring the executive is prepared for all interactions while maintaining professionalism and confidentiality.

AdviceLaw EnforcementLegal

Responsibilities

Opening and maintaining files for existing and incoming cases

Creating appendices

Prepping pleading shells

Filing cases and pleadings as needed

Coordinate and participate in client meetings regarding case intake, case follow-up, and discovery requests

Ensure executive is prepared for all meetings and interactions throughout the day; collect, research, and prepare all briefing materials and follow-up after each to schedule or coordinate any immediate takeaways

Coordinate and schedule Zoom and Teams calls with clients and other parties

Effectively communicate and collaborate with organization leaders and department managers to create smooth and efficient workflows for the attorneys

Facilitate internal corporate communication and personal communication with vendors and associates as needed

Remain neutral and extremely professional in presence with a strong customer service focus and high level of discretion with confidential information

Thrive in a fast-paced, deadline-driven environment, remaining resilient, resourceful, and solution-oriented

Manage membership dues, multi-state bar licensing, MCLE log and seminar registrations for attorneys

Perform other duties and responsibilities as assigned

Qualification

Paralegal CertificateFileVineMicrosoft 365Organizational skillsDiscretionCustomer service skillsVerbal communicationWritten communicationConfidentialityInterpersonal skills