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California State University, Monterey Bay · 1 day ago

Academic Affairs Resource Analyst

Monterey, CA

Full-time

Onsite

Entry Level

$5,330/mo - $5,488/mo

2+ years exp

California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. The Academic Affairs Resource Analyst I performs a wide variety of complex administrative and technical duties in the day-to-day operations of the Division, covering financial, operational, policy and program research, reporting, evaluation, and analysis.

EducationHigher EducationUniversities

No H1B

Responsibilities

Prepares, processes, and reviews documents, including, but not limited to: budget, revenue and expense transfers; requisitions, purchase orders and invoices; payment forms; position funding forms; payroll adjustments; chartfield requests; fund requests and updates; and Human Resources documents. Ensures proper application of CSU and campus accounting, budget, finance, and other applicable policies and best practices

Conducts data analysis utilizing multiple campus databases to support operational and strategic decision-making. Extracts, organizes, and refines data to ensure accuracy and consistency. Formats and presents data in a clear, structured manner and develops customized reports based on specific requests. Designs data visualizations to effectively communicate insights. Disseminates, collects, and analyzes annual and one-time budget requests

Supports the Academic Affairs Resource Analyst II in monitoring and reconciling expenses for the Offices of the Provost, Academic Planning and Institutional Effectiveness, Graduate Studies and Research, and Undergraduate Studies and Student Success to ensure expenditures are within budget limits. Provides support to other analysts in the Division as needed

Audits business processes and recommends changes to increase efficiencies and effectiveness. Updates the Academic Affairs Policy and Procedure Manual and assists college analysts with completing business process guides

Monitors and maintains the Academic Affairs Budget Office email. Responds to questions in a timely manner, and notifies the Budget Officer when needed. Organizes the inbox to ensure the quick retrieval of previous emails

Perform other job-related duties and special projects as assigned

Qualification

Data analysisFinancial managementPolicy developmentMicrosoft OfficeGoogle AppsAutomated financial systemsConsultative skillsCustomer serviceMultitaskingOrganizational skills

Required

General knowledge and skills in the applicable administrative and/or program field

Foundational knowledge of public administration principles, practices, and methods

Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

At least two (2) years of administrative experience in a complex organization

Highly organized with excellent ability to multitask in a fast-paced environment, perform under pressure, and prioritize effectively to meet deadlines

In-depth experience working with automated financial systems and databases

Highly and demonstrably competent in using Microsoft Office and Google Apps, including intermediate Excel/Google Sheets skills such as lookups, data validation, conditional formatting, and pivot tables

Professional manner and maintain confidentiality

Experience in projecting possible unforeseen problems and using sound judgment

Strong commitment to customer service, with a proactive and positive attitude toward assisting others

Demonstrated ability to address the essential functions associated with this position, including the knowledge and abilities identified above