Apply on Employer Site

Wayne State University · 1 day ago

Project Assistant, WSU Public Health Program - Department of Internal Medicine

Detroit, MI

Full-time

Onsite

Mid Level

$50K/yr - $59K/yr

3+ years exp

Wayne State University is a premier public urban research university located in Detroit, Michigan, and they are searching for an experienced Project Assistant for their Public Health Program. The role involves providing specialized support in the development, implementation, and maintenance of health programs while coordinating program activities and ensuring compliance with operational goals.

Higher Education

H1B Sponsor Likely

Responsibilities

Participate in and coordinate specific program/project activities, research methodologies, and initiatives

Interface with program/project staff participants and supporters to assess and determine goals, objectives, and needs

Recommend procedural changes to support operational activities, develop materials and informational/promotional activities

Serve as an information source and liaison for the faculty, staff, students, vendors, outside agencies, and the public

Answer questions, provide information and resolve routine problems regarding operations and services

May represent organizations to obtain and exchange information and may conduct on-site visits to establish relationships

May negotiate vendor services, assist in obtaining conference sponsorship

Maintain calendar, schedule appointments for meetings, presentations, activities, services, and conferences and complex travel arrangements

Assist in day-to-day administration of operational activities, establish work schedules and agendas, assign and monitor program/project work activities, and conduct meetings to evaluate work activities

Develop and maintain systems to prepare for multiple annual site visits and audits by funders

Coordinate teams in preparation for site visits and coordinate responses to site visit reports

Ensure all administrative elements are reviewed and accurate

Coordinate grant submissions ensuring proper formatting, copy editing, and timing

Prepare written correspondence, memorandums, reports, and informational pieces on program activities

Develop handbooks, brochures, and/or informational packets related to program/project

May perform complex typing duties and process complex documentation with the use of appropriate software

Monitor unit-budgeted expenditures accounts for supplies and resources

Prepare financial activity reports on programs and other budget allocations

Complete statistical reports on operational and related fiscal activities to keep program leadership apprised of needs or concerns

Handle purchasing of approved expenses

Coordinate use of facilities, services and equipment which includes space leasing, subcontracting arrangements as well as initiating requests for services such as building or equipment maintenance and printing/duplicating services, etc

Interface with appropriate University personnel to obtain and exchange information

May functionally supervise very small (1-2) part-time temporary student, college work study, and technician support staff

Interview and recommend employment, discipline and evaluation of full-time and temporary support staff

Plan and assign work activities; train in appropriate office methods and procedures and monitor workflow and staffing levels

Perform other related duties as assigned

Qualification

Grant applicationsCommunity-based health programsProject planningMicrosoft OfficeData analysisCustomer serviceAnalytical skillsInterpersonal skillsProblem-solving skills

Required

Bachelor's degree from an accredited college or university in Public Health, Healthcare Administration, Business Administration or related field

An equivalent combination of job-related experience and education will be considered

Intermediate (3 to 4 years job-related experience)

Knowledge of preparing grant applications and proposals

Ability to communicate effectively, both verbally and in writing, and have a high level of customer service skills

Strong interpersonal skills to establish and maintain productive working relationships with physicians, patients, their families, and other individuals both inside and outside the practice area

Ability to perform bookkeeping duties, including strong analytical and problem-solving skills

Ability to establish and meet deadlines, work under pressure, and function independently

Moderate to high skill level utilizing Microsoft Office products, especially Excel

Preferred

Experience in community-based health programs and services is strongly preferred

Experience in organizational management and project planning

Experience working with data, creating charts, graphs and tables

Experience supporting program audits or compliance site visits

Experience working with research projects

Experience purchasing and inventory of supplies and resources

Experience handling business office operations

Company

Wayne State University

Glassdoor3.9

A premier research university serving a diverse body of motivated students in vibrant Midtown, the cultural center of Detroit.

Founded in 1868

Detroit, mi, US

5001-10000 employees

https://wayne.edu/

H1B Sponsorship

Wayne State University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (76)

2024 (73)

2023 (69)

2022 (63)

2021 (68)

2020 (66)