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Wasserman · 1 day ago

Assistant, Music (Americana)

Chicago, IL

Full-time

Onsite

Entry Level

$48K/yr - $48K/yr

1+ years exp

Wasserman Music is a leading global agency representing prominent artists across all genres for live performance, touring, brand partnerships, and beyond. The Assistant role involves performing a variety of administrative tasks to support the agent in client and internal matters, including maintaining artist records, managing contracts, and coordinating with teams.

AdvertisingMarketingSocial MediaSports

Growth Opportunities

Responsibilities

Maintain accuracy of artist contact record and deal memos in booking system

Update client bios, riders, and ad mats

Enter offers and related show details into the booking system

Liaise with relevant teams to complete show-related administration

Issue contracts for confirmed performances

Track unreturned contracts; chase signed contracts

Flag/review/address contract markups

Create and issue artist itineraries when necessary

Organize and execute announces and on sales

Request, report, and/or review ticket counts for confirmed events

Create and send invoices for show-related payments (deposits, balances, etc)

Track unpaid deposits and balances; liaise with accounting team to ensure funds are received and allocated on time

Track, collect, and enter finals; notify accounting team to generate statement(s)

Coordinate with accounting team to update client tax information and payment information

Manage work visa process for clients (immigration itineraries)

Coordinate with operations team for client on/off boarding

Set and confirm meetings; maintain agent calendar and internal artist calendar

Manage inbound phone calls on behalf of agents

Book agent business travel as necessary

Submit agent expense reports

Take on additional tasks and responsibilities as assigned

Qualification

Booking systemsCRM toolsMicrosoft OfficeData entry accuracyOrganizational skillsProfessionalismWritten communicationVerbal communicationProblem-solvingFlexibility