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California State University, Northridge · 1 day ago

Department Coordinator

Northridge, CA

Full-time

Onsite

Senior Level

$4,367/mo - $6,362/mo

5+ years exp

California State University, Northridge strives to be a destination workplace that fosters an environment of success and inclusivity. The Department Coordinator provides administrative support to the Chair, coordinates departmental operations, and serves as the primary communication contact for the department.

EducationHigher EducationUniversities

Culture & Values

No H1B

Responsibilities

Coordinates departmental operations and procedures related to the Schedule of Classes, personnel, payroll, and Human Resources

Supports faculty hiring, search and screen processes, and the retention, tenure, and promotion (RTP) process

Coordinates departmental communications, manages and maintains calendars and meeting logistics

Leads and coordinates the work of student assistants

Serves as the first point of contact for department inquiries

Performs other duties as assigned

Qualification

University systems knowledgeMicrosoft Office proficiencyAdministrative operations knowledgeRecord managementTask prioritizationCommunication skillsIndependent judgmentLiaison skillsDynamic environment adaptabilitySupport academic processes

Required

Equivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity exercising independent judgment and leading the work of others

Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience

Independent judgment, knowledge of university systems (SOLAR SA, HR, Financials, and e-Travel), and proficiency in Microsoft Office applications

Comprehensive knowledge of administrative operations in an academic department, including coordination of scheduling, document management, and internal procedures

Ability to interpret and apply university, college, and departmental policies, ensuring adherence to institutional and compliance standards

Demonstrated skill in preparing, organizing, and maintaining accurate and confidential records, such as faculty evaluations, program review, and accreditation documentation

Strong written and verbal communication skills with the ability to serve as a liaison between the department and administrative units such as the Dean's Office and Faculty Affairs

Ability to prioritize and coordinate multiple tasks while meeting strict deadlines in a dynamic environment

Skilled in supporting academic personnel processes, including temporary faculty hiring and evaluation coordination