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Aleto, Inc. · 1 day ago

Project Assistant

Washington, DC

Part-time

Onsite

Entry, Mid Level

$55K/yr - $65K/yr

2+ years exp

Aleto, Inc. is a company specializing in federal property management and facility management. They are seeking a Project Assistant to support various projects related to leased or owned assets, focusing on space planning, design, and construction management for federal government clients.

ConsultingFacilities Support ServicesFacility ManagementPersonal BrandingPublic Relations

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Coordinate day-to-day move activities between East and West Buildings

Track tasks, milestones, and deliverables

Provide onsite oversight during packing, transport, and setup

Liaise with contractors, vendors, and building management

Address immediate facilities-related issues that arise during the transition

Move or replace nameplate/signage

Place move plaque at move from and move to locations (wayfinding move document for staff, movers, and IT)

Create and place wayfinding documents for move efforts

Document and tag empty/vacant seats pre move efforts to streamline move day activities

Survey move from and move to locations for updates and track status – weekly walk through of each location to check for move related issues or anything falling behind. If issues are found, they would put in and track service tickets for anything that needs to be fixed or cleaned. (includes opening all furniture drawers to check for cleanliness, broken furniture, or overhead repairs)

Assist with records management activities

Assist with compiling, editing, and posting meeting minutes

Confirm all office and furniture keys are accounted for in from location

Create a list of missing keys and manage tasks to replace them

Confirm all office and furniture keys accounted for in new location pre move

Create a list of missing keys and manage task to replace them

Manage more related help desk tickets such as making sure staff receive moving boxes when requested

Confirm boxes and crates are unpacked after move and coordinate pickup of items

Help with collecting and redistributing surplus office supplies. Confirm items that are broken or unusable vs what should be saved

Coordinate and manage packing services between movers and move coordinators – may require staff to be onsite to supervise movers so move coordinators can continue working

Count and confirm all boxes are labeled correctly pre move

Count and confirm all equipment is labeled correctly pre move

Document assets such as artwork, shredders, AV, etc. that need to move with program offices and ensure all items are labeled correctly

Manage and process CSP (Customer Service Portal) tickets

Support ongoing operations and maintenance (O&M) tasks

Assist in space management and configuration updates

Provide inspection and compliance assistance

Support facilities help desk tasks for HQ and regional tasks

Update signage/nameplates for new staff or for moves

Walk floors for changes in seating assignments, signage vs cube report

Assist with compiling, editing, and posting meeting minutes

Support the FOIA process such as making copies

Manage small regional project tasks such as purchasing and shipping frames

In person, check that facilities help desk tickets have been completed to a high level of satisfaction

Accomplish all tasks appropriately assigned or requested

May assist in training newly hired departmental staff

Qualification

AutoCADFacilities ManagementProject ManagementConstruction DocumentsOSHA CompliancePMP CertificationCustomer ServiceCommunication SkillsOrganizational SkillsProblem-Solving

Required

Must be able to obtain an active HSPD-12 public trust credential

U.S. Citizenship required

2+ years of related experience in project management, including participation in the delivery of small to large interior builds, reconfigurations, move-add-change (MAC) projects (including IT and furniture), and Facility Management professional services. Demonstrated success as the lead project manager on multiple projects valued at $500,000 and/or 50,000 RSF or more

General knowledge of commercial and government workplace design, including familiarity with GSA space assignment policy and BOMA space standards

Expert proficiency in AutoCAD for efficient drawing manipulation and use

Ability to read and interpret construction documents and blueprints

Understanding and application of OSHA and ADA requirements, building and safety codes

Strong written and verbal communication skills, comfortable presenting to clients and executive teams

Ability to write clearly, edit for grammar and spelling, and adjust writing style to meet various needs

Knowledge of project management tasks, including scope, risks, procurement, scheduling, budgeting, and customer relationship management

Highly developed interpersonal and customer service skills

Professional demeanor, strong work ethic, and discretion when handling confidential information

Ability to effectively communicate with internal teams, external stakeholders, and clients

Ability to work collaboratively in a team environment while also working independently to meet deadlines and objectives

Excellent time management, prioritization, and multi-tasking abilities

Ability to adapt to changing priorities and work in a fast-paced environment

Exceptional organizational skills and attention to detail

Proven ability to make sound decisions under pressure and manage project risks

Ability to provide strategic data analysis, offering insights beyond basic reporting

Strong ethics, sound judgment, and the ability to foster a positive team environment

Proven problem-solving skills, with a proactive approach to addressing issues and recommending solutions

Preferred

A bachelor's degree in Architecture, Engineering, Interior Design, Construction Management, Project Management, Facility Management, or related field is welcome but not required. We also consider a wide range of experience, including six years of facilities work, trade experience, or other hands-on roles, in place of a degree. High school graduates and candidates with alternative backgrounds are strongly encouraged to apply

Relocation and/or decommissioning experience is a plus

PMP, CCM, CACM, or CFM certifications are desirable

Experience with budgeting, reporting, and contract oversight

Familiarity with GSA's Public Building Service is desired

Experience with AutoCAD is a plus

Experience with ServiceNow, MS Project, Primavera, or similar project management tools a plus

Proficient in Microsoft Office Suite, including SharePoint and Teams

Proficient in Google Workspace

Ability to learn new planning, drawing, design, and specification software

Experience with IWMS software is a plus