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Chenega Corporation EH&F · 23 hours ago

Administrative Assistant

Albuquerque, NM

Full-time

Onsite

Entry Level

2+ years exp

Chenega Corporation EH&F is a healthcare services company seeking an Administrative Assistant to provide administrative support to the OST/NNSA/DOE. The role involves managing correspondence, scheduling appointments, maintaining medical records, and ensuring compliance with agency requirements.

ConsultingEnvironmental ConsultingGovernmentProfessional ServicesStaffing Agency

Diversity & Inclusion

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Ensure that all locations receive all agency required documents for all services requested by the customer

Maintain outgoing/incoming mail correspondence logs for all medical program related documents that are mailed, picked up, or faxed from the OST/NNSA/DOE Health Unit

Ensure that all incoming telephone calls are appropriately routed

Answer questions, provide information and place calls as necessary

Administer and proctor computerized Psychological Tests

Monitor and project number of tests needed to meet testing requirements per quarter

Serve on committees: Medical Records Management and others as directed

Escort personnel who do not hold security clearances

Orient new Administrative Assistants to the requirements and services provided at the OST/NNSA/DOE Health Unit

Maintain, track and manage all medical charts for all OST/NNSA/DOE employees post SOMD review

Process completed physical examination results

Maintain Record Management Plan for the Health Unit

Prepares OST/NNSA/DOE Medical Records for archiving per NARA

Maintain procedure manual for OST/NNSA/DOE Health Unit

Assemble and electronically send physical examination packets for all physical examinations

Provide documents and guidance as needed and as requested

Schedule appointments for physical exams and psychological evaluations

Reproduction of medical records as requested

Review charts for completeness of exams performed and services provided at all sites: Albuquerque, Amarillo, Fort Smith and Oak Ridge

Attend customer agency annual security briefing

Attend agency conferences, meetings or training, which may require out of town travel

Maintain and update staff calendars and timesheets

Other duties as assigned

Qualification

Administrative supportProficient computer skillsAttention to detailInterpersonal communicationHealth care experienceSecurity clearance

Required

High School Diploma

Minimum two (2) years of administrative assistant experience within the last 36 months

Possess a high degree of attention to detail

Possess excellent interpersonal communication skills

Ability to respond professionally and appropriately to all customer requests, concerns or comments

Ability to be trained by customer agency in customer agency specific security program

Ability to apply program requirements to all interactions with customer agency employees

Ability to become familiar with and demonstrate understanding of OST/NNSA/DOE

Ability to become familiar with the 10 Code of Federal Regulations, part 712, and adhere to the requirements as specified

Ability to become familiar with and demonstrate an understanding of the Human Reliability Program (HRP) medical requirements

Ability to become familiar with customer agency-specific required forms

Ability to successfully complete training in customer agency-specific security program and be able to apply these program requirements to all interactions with customer agency employees. This includes familiarity with the HRP 10 CFR 712

Proficient computer skills including use of computer software applications for drafting documents, data management and tracking, and communications (email, video conferencing, instant messaging, etc.), especially those programs in use by DOE (Word, Excel, Adobe Acrobat, Access Database, OneDrive, SharePoint, Outlook, etc.)

Ability to quickly learn new computer programs and policies, if necessary

Ability to obtain an L or Q level of Security Clearance