PeaceHealth · 1 day ago
Centralized Scheduling Coordinator - Remote (OR & WA)
United States
Full-time
Remote
Entry Level
$24.99/hr - $33.73/hr
2+ years expPeaceHealth is a healthcare organization seeking a Centralized Scheduling Coordinator. This role supports the Centralized/Integrated Scheduling department by coordinating surgeries, procedures, exams, therapies, and evaluations for multiple hospital and outpatient departments.
AssociationCommunitiesFitnessHealth CareHealth DiagnosticsHospitalHospitalityMedicalNon Profit
Responsibilities
Serves as central point of communication for community referring physicians and offices, system patient services, and caregivers to secure resources necessary for patient care. Interfaces and/or works directly with nursing units, technologists, physicians, community offices and other medical facilities to coordinate cases and appointments
Receives incoming phone calls related to all aspects of scheduling and coordination of patients and resources. Supports patients, caregivers, families and authorized organizations in understanding the course of pre-procedure and exam testing
Assures all changes to the block and schedule are in accordance with policies and alerts appropriate leadership when out of compliance. Promotes adherence to leadership and board agreements in scheduling practices
Collects and evaluates patient demographic, insurance, clinical and non-clinical information
Analyzes clinical information and/or patient medical history to determine conflicts regarding scheduling surgeries, procedures and exams that would require consultation and resolution
Analyses algorithm assigned to each department, modality and facility to identify how to best coordinate services. Assists in the update of guidelines and policies
Coordinates and schedules third party resources, equipment, caregivers and providers while maximizing efficiencies and contributing to positive patient and caregiver experiences
Maintains template, block and schedule for multiple hospitals and outpatient departments and resources
Identifies inaccuracies and missing data that would affect departments’ financial results; monitors cancellation and rescheduling of cases and appointments to manage schedules, equipment and blocks; identifies potential resource conflicts and works with leadership to resolve
Ensures cases and appointments have prior authorization; may coordinate with PFS to inform patient of financial responsibility and prior authorization
Creates and runs reports by department and modality to audit performance. Audits and arranges cases and appointments to ensure maximum efficiency of physicians and caregivers
Obtains required paperwork and/or electronic form for chart completion; ensures orders, history and physical, and consents are compliant
Performs other duties as assigned
Qualification
Required
Associate Degree Required: Or equivalent knowledge and skills obtained through a combination of education, training and experience
Minimum of 2 years Required: Scheduling and health records experience in a hospital or healthcare setting
Required: Experience with Electronic Medical Records system
Must have the ability to work efficiently and responsibility in an environment with multiple demands, interruptions and time frames, with minimal supervision
Excellent customer service and clear and concise telephone skills
Advanced problem solving and critical thinking skills that demonstrate positive outcomes
Knowledge of Outlook and other Microsoft Office (Word, Excel, Publisher, etc.) applications
Proficient keyboarding and computer skills
Preferred
Completion of basic anatomy/physiology class related to exams, especially surgical pre and post-operative diagnosis and interventional procedures
Experience with scheduling
Experience in scheduling multiple healthcare departments and/or facilities
Experience with compliance and legal documentation of orders, history and physical and consents
Clinical experience
Knowledgeable of surgeries, procedures and exams performed in a hospital or an outpatient setting
Medical terminology knowledge
Benefits
Full medical/dental/vision coverage
403b retirement plan employer base and matching contributions
Paid time off
Employer-paid life and disability insurance with additional buyup coverage options
Tuition and continuing education reimbursement
Wellness benefits
Expanded EAP and mental health program
Company
PeaceHealth
PeaceHealth is a not-for-profit Catholic health system serving both urban and rural communities.
10001+ employees
H1B Sponsorship
PeaceHealth has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (39)
2024 (54)
2023 (32)
2022 (41)
2021 (39)
2020 (26)
Funding
Current Stage
Late StageLeadership Team
Richard DeCarlo
Chief Operating Officer
Recent News
2025-11-02
Seattle TechFlash
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