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US Acute Care Solutions · 2 days ago

Site Administrative Coordinator

Pennsylvania, United States

Full-time

Hybrid

Mid Level

$21.59/hr - $39.94/hr

3+ years exp

US Acute Care Solutions is a company that offers a supportive culture and competitive benefits. The Site Administrative Coordinator provides administrative support to medical directors and site leadership, coordinating operations and ensuring effective communication between various stakeholders.

Health CareHospitalMedical

Responsibilities

Assist System/Site Medical Director(s) and additional site leaders as directed. This may include Assistant Director(s), EMS Director(s), Quality Director(s), APP Leadership at multiple USACS locations

Coordinate all aspects of the ED and inpatient administrative office at USACS locations to provide effective and professional interactions with hospital department to assist USACS site leadership and provide high level, quality support

Develop relationships with hospital personnel to support the USACS contract at the site. Work closely with executive administrative staff at hospitals to coordinate schedules and be the point of contact for multiple Medical Directors and other leadership roles within USACS team

Coordinate Outlook calendar for Medical Director(s) and other USACS clinical leadership and manage meetings with leadership team and hospital administration. Interact with hospital leadership and USACS clinical leadership and coordinate multiple schedules. Integrate Zoom options into Outlook meetings and manage the Zoom meeting to ensure audio/visual is working and attendees have access

Coordinate meeting agendas and attend all required meetings to create minutes for distribution

Manage Workday Expense submissions for Medical Director(s) (and other clinicians, as needed). Follow progress through to final approvals

Manage new clinician onboarding process at all assigned locations including scheduling orientation, EMR training, receipt of ID badges, tours, meetings, dinners

Support site clinicians with corporate systems usage (Workday, Workday Expense, Shift Admin, TCL). Provide direction, as needed. Connect with IT to ensure issues are resolved, when necessary

Coordinate site recognition programs

Qualification

Administrative supportCalendar managementWorkdayMicrosoft ExcelCommunication skillsAttention to detailConfidentialityOrganizational skills

Required

Minimum of three years' administrative experience required

Must have thorough knowledge of and skill in using personal computer in a Windows environment with strong emphasis on processing electronic documents/attachments with Adobe, spreadsheets (Excel Intermediate to Advanced Level), presentation, and database applications and Internet usage

Attention to detail and ability to produce extremely accurate work

Ability to work with people at all levels of the organization and with our hospital partners

Ability to communicate with employees, physicians, management, and external business contacts in a courteous and professional manner

Must have knowledge and proper usage of correct English and grammar

Ability to maintain highly confidential information

Ability to process assigned duties in an efficient amount of time and in an organized manner

Ability to proactively anticipate needs and to work accurately and successfully in a timely manner with limited amount of supervision